Ambulatory Care Administrative Coordinator 2

University of California, San Francisco; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The Administrative Coordinator at UCSF will support Hepatology operations, handling scheduling for procedures and daily clinic workflows to maximize provider productivity. You will liaise with the Contact Center, endoscopy unit, and central authorization teams, ensuring smooth escalations and clear communication.

Daily participation in huddles, PDSA, and other improvement activities is expected to enhance operational efficiency and patient care.

Qualifications

• Knowledge of clinic medical billing practices and documentation requirements.
• Familiarity with ambulatory care clinic practices and workflows.
• Strong communication and interpersonal skills in diverse teams and patients.
• Demonstrated organizational ability to manage multiple tasks and deadlines.

Responsibilities

• Coordinate scheduling for procedures and clinics.
• Review work queues and clinic schedules to maximize provider productivity.
• Liaise with Contact Center, endoscopy unit and central authorization on escalations.
• Participate in daily huddles and QA/PDSA for operations improvement.

Skills

Medical billing knowledge

Ambulatory care workflow

Medical terminology

Communication skills

Interpersonal skills

Time management

Data management

GI procedures knowledge

Education

Bachelor's degree + 1+ years experience

Tools

Optime

Cadence

Billing systems

EMR systems

Job description

Job Summary

The Administrative Coordinator will be responsible for a number of operational functions to ensure smooth administrative operations of the Hepatology home team. The main job responsibilities will include scheduling and liaison for procedures, daily review of work queues , review of the clinic and procedure schedules to maximize provider productivity, liaison with the Contact Center team , endoscopy unit and central authorization team on escalations and will be actively engaged in daily huddles, PDSA and other operation improvement activities.

Job Description

The Administrative Coordinator will be responsible for a number of operational functions to ensure smooth administrative operations of the Hepatology home team. The main job responsibilities will include scheduling and liaison for procedures, daily review of work queues , review of the clinic and procedure schedules to maximize provider productivity, liaison with the Contact Center team , endoscopy unit and central authorization team on escalations and will be actively engaged in daily huddles, PDSA and other operation improvement activities.

Qualifications

Knowledge Skills and Abilities (KSAs)

Please List

Knowledge, Skills and Abilities

Req / Pref

Minimum One Year Relevant Experience Req

Familiarity of clinic medical billing practices including coding, billing systems and documentation requirements. Knowledge of ambulatory care clinic practice management including patient care workflows and processes. Demonstrated understanding of medical terminology and clinical knowledge of clinic practice area.

Working knowledge of medical center policies and procedures and related legislative, accreditation, licensing and compliance environments.

Strong communication skills; includes verbal, written and active listening. Ability to clearly and concisely communicate clinic rules and regulations.

Demonstrated interpersonal skills with diverse staff and patients. Demonstrated ability to develop working relationships within clinical team.

Proven organizational skills and the ability to effectively manage time and prioritize tasks. Takes initiative. Ability to meet tight deadlines and manage several projects simultaneously, respond rapidly to conflicting priorities, and handle tasks with high degree of accuracy.

Ability to perform all commonly applicable functions in word processing and spreadsheet software. Skills in data management. Ability to use relevant healthcare and clinic operations information technology, including billing systems and medical record documentation.

Data analysis, research, and reporting skills.

Optime and Cadence proficiency

Knowledge of GI procedures

Education, Licenses And Certifications

Education

Req / Pref

Bachelor's degree in related area and 1+ years of related work experience; and / or equivalent experience / training.

REQUIRED

About Us

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html