AM OPERATIONS COORDINATOR (Junior Admin Officer) - Range 12 / AMEA

Municipality of Anchorage; Anchorage (AK); Hybrid; USD 52,000 - 66,000; Full time

Job summary

The Municipality of Anchorage seeks an administrative support specialist for the Public Transportation department to ensure bus operator schedules align with hours worked and to support the dispatch team.

You will document, reconcile, and upload schedules, assist with leave requests, maintain records, and handle supplies and phone inquiries. Remote work may be considered after probation with management approval.

Qualifications

• High school diploma, GED or equivalent and four years of related experience.
• Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two years of related experience.
• Bachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and related experience.

Responsibilities

• Document and reconcile daily bus operator schedules from the dispatch software.
• Prepare weekly schedule uploads for operations.
• Assist operations superintendent and dispatch leads with leave requests and schedule inquiries.
• Maintain operations records and filing.
• Coordinate and order operating supplies.
• Answer and direct phone calls to appropriate personnel.
• Assist in other administrative operations section tasks as assigned.

Skills

Scheduling

Records management

Communication

Education

High school diploma, GED or equivalent

Associate's degree (Accounting, Business Admin, Computer Info Systems, Finance or similar)

Bachelor's degree (Accounting, Business Admin, Computer Info Systems, Finance or similar)

Job description

DEPARTMENT

Public Transportation

HOURS OF WORK

Monday through Friday - Variable AM start times (5/8 and 4/10 shifts)

LOCATION

3600 Dr MLK Jr Avenue

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

This position provides administrative support to the operations dispatch team and department timekeeper to ensure bus operator schedules align with actual hours worked. Tasks include, but are not limited to the following: daily documenting and reconciliation of bus operator schedules from the dispatch software, preparing weekly schedule uploads; assisting operations superintendent and dispatch leads with bus operator leave requests and schedule inquiries; will maintain operations section records and filing; coordinate and order operating supplies; answer and direct phone calls to appropriate personnel; and assist in other administrative operations section tasks as assigned.

High school diploma, GED or equivalent and four (4) years of experience in the field related to the position.

OR

Associate's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and two (2) years of experience in the field related to the position.

OR

Bachelor's degree in Accounting, Business Administration, Computer Information Systems, Finance or similar discipline and experience in the field related to the position.

All Applicants must possess and/or obtain:

• Satisfactory background check which includes criminal, education, and employment history at the time of hire.

Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

The MOA is an EO and AA Employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at 907-343-4571.