Alumni Reunions & Awards Catalyst — Assistant Director

Carroll University; Waukesha (WI); On-site; USD 60,000 - 80,000; Full time

Job summary

Carroll University seeks a proactive Assistant Director of Alumni Reunions and Awards to design, develop and evaluate alumni programs and events that foster engagement and belonging. You will lead Homecoming and Reunion events, coordinate nominations and awards, and collaborate with the Alumni Council and external partners to strengthen university ties.

The role requires strong written and verbal communication, event planning experience, and availability for nights/weekends.

Qualifications

• Bachelor's degree required.
• 3–5 years of related nonprofit experience, preferably in higher education.
• Event planning experience required.
• Strong written, interpersonal, and oral communication skills.
• Availability for frequent evening and weekend work required.
• Experience with alumni programs and volunteer coordination is a plus.
• Microsoft Windows, Excel, Word, PowerPoint, Outlook knowledge.
• Experience in Blackbaud Raiser's Edge and Net Community is a plus.

Responsibilities

• Plan and implement an annual calendar of alumni programs and events.
• Lead coordination of Homecoming, Reunion & Family Weekend, and alumni class reunions.
• Support a strong annual reunion program with alumni volunteers.
• Coordinate the Distinguished Alumni Award process and event.
• Assist the Executive Director and Alumni Council staff with meetings and committees.
• Coordinate regional alumni events and staff related activities.
• Build alumni events in the system and manage communications via email.
• Attend and staff alumni events, including evenings/weekends; travel as needed.
• Contribute to cultivation and stewardship activities for alumni.

Skills

Event planning

Written communication

Interpersonal skills

Oral communication

Public speaking

Time management

Education

Bachelor's degree

Tools

Blackbaud Raiser's Edge

Blackbaud NetCommunity

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Job description

Carroll University seeks a proactive Assistant Director of Alumni Reunions and Awards to design, develop and evaluate alumni programs and events that foster engagement and belonging. You will lead Homecoming and Reunion events, coordinate nominations and awards, and collaborate with the Alumni Council and external partners to strengthen university ties.

The role requires strong written and verbal communication, event planning experience, and availability for nights/weekends.