Alumni Relations Analytics Coordinator

Northwestern University; Evanston (IL); Hybrid; USD 58,000 - 62,000; Full time

Job summary

Northwestern University is seeking a Program Coordinator for Alumni Relations Analytics in Evanston, IL. The role supports data reporting, event logistics, and donor relations across the Kellogg Campaign Strategy department.

You will manage data entry, gift logs, and new gift accounts while coordinating team meetings and communications. The position partners with alumni relations, annual giving, and operations teams in a hybrid work environment.

Qualifications

• Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
• 1 year program/project administration or other relevant experience.
• Strong knowledge of Microsoft Office Suite; familiarity with CATtracks and Tableau.
• Agile at learning new software programs including NU specific and ability to troubleshoot technology.
• Ability to manage team meetings, including invites, agendas, room reservation, and use of technology.
• Ability to be flexible
• Ability to prioritize tasks and manage time effectively
• Detail-oriented with excellent writing and verbal communication
• Ability to manage multiple projects simultaneously
• 2-3 years program/project administration
• 2-3 years supporting multiple individuals in a dynamic, fast-paced environment
• Experience in higher education
• Ability to think critically and make strategic recommendations
• Ability to determine efficiencies and make changes as required
• Ability to build relationships across the organization

Responsibilities

• Manages the day to day data reporting needs; compiles and enters data into databases and systems.
• Coordinates team meetings including the schedule and logistics.
• Processes checks and prepares daily gift log.
• Processes new account creation for new gifts received.
• Understands and uses coordinated, consistent marketing and brand messages in all communications.
• Assists with writing and proofreading of communications
• Participates in the annual giving end of calendar and end of fiscal year calling programs for outreach efforts.
• Creates and nurtures relationships with the annual giving, operations and alumni relations teams through effective communication.
• Coordinates logistics related to alumni relations and annual giving programming including but not limited to creation of collateral, briefings, and bios of attendees to ensure a best-in-class event plan.
• Assists with contract negotiations as needed.
• Ensures event details including but not limited to tracking rsvp lists and providing updates to all interested parties on attendance.
• Assists with developing plans for events, including the Cvent registration creation, invitation creation, and event follow-up plans.
• Performs other duties as assigned.

Skills

Communication

Time management

Relationship building

Meeting coordination

Education

Bachelor's degree or higher

Tools

Microsoft Office Suite

CATTracks

Tableau

Job description

Northwestern University is seeking a Program Coordinator for Alumni Relations Analytics in Evanston, IL. The role supports data reporting, event logistics, and donor relations across the Kellogg Campaign Strategy department.

You will manage data entry, gift logs, and new gift accounts while coordinating team meetings and communications. The position partners with alumni relations, annual giving, and operations teams in a hybrid work environment.