Alumni Programs Assistant: Events & Volunteer Coordination

Vanderbilt; Nashville (TN); Hybrid; USD 36,000 - 48,000; Full time

Job summary

Vanderbilt University is seeking a Classes and Communities Program Assistant to support Reunion and Affinity Networks teams with logistics, volunteer coordination, and day-to-day operations, helping alumni engage with Vanderbilt.

You will assist with event prep for virtual and in-person gatherings, maintain volunteer rosters, support communications, and help manage data in Salesforce. This role emphasizes organization, confidentiality, and teamwork.

Qualifications

• High school diploma or GED required; bachelor's degree preferred.
• Minimum 1 year experience in programming, higher education, volunteer management, event management, marketing or communications.
• Strong organization, time management, accuracy and reliable follow-through.
• Ability to handle confidential donor and alumni information and manage multiple deadlines.

Responsibilities

• Execute event logistics, vendor coordination, communications and registration tasks.
• Day-of contact for events, including materials packing and final logistics.
• Attend alumni events as needed and support volunteer recruitment and meetings.
• Maintain Salesforce data, run standard reports and support outreach campaigns.

Skills

Event planning

Volunteer management

Communications

Database management

Microsoft Office

Salesforce

Registration platforms

Email systems

Web platforms

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Canva

Salesforce

Registration platforms

Email systems

Web platforms

Job description

Vanderbilt University is seeking a Classes and Communities Program Assistant to support Reunion and Affinity Networks teams with logistics, volunteer coordination, and day-to-day operations, helping alumni engage with Vanderbilt.

You will assist with event prep for virtual and in-person gatherings, maintain volunteer rosters, support communications, and help manage data in Salesforce. This role emphasizes organization, confidentiality, and teamwork.