Alumni Events Specialist: Elevate Engagement & Experience

Universities of Wisconsin; Milwaukee (WI); On-site; USD 58,000 - 65,000; Full time

Job summary

University of Wisconsin–Milwaukee is seeking an Event Specialist to plan, coordinate, and execute campus advancement events that engage alumni, donors, and partners. The role emphasizes meticulous execution, logistics coordination, and strong customer service.

You’ll report to the Advancement Event Manager and may work evenings or weekends to ensure successful gatherings. The position requires a Bachelor’s degree and experience in events or related fields, plus excellent organization,

Qualifications

• Bachelor’s degree.
• Experience supporting events, programs, customer service, hospitality, alumni relations, or fundraising.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and logistics.
• Strong written and verbal communication skills.

Responsibilities

• Support planning and execution of annual Advancement events and alumni programs.
• Coordinate event logistics: timelines, room reservations, catering, registrations, signage, and AV.
• Assist with event setup, staffing, guest check-in, and post-event wrap-up.
• Maintain planning documents, run-of-show materials, and expense tracking.
• Collaborate with campus partners, vendors, and volunteers to ensure professional events.
• Occasionally work evenings and weekends as needed.

Skills

Strong organizational skills

Attention to detail

Deadline management

Written communication

Verbal communication

Education

Bachelor’s degree

Tools

Event registration systems

Databases

Project management platforms

Job description

University of Wisconsin–Milwaukee is seeking an Event Specialist to plan, coordinate, and execute campus advancement events that engage alumni, donors, and partners. The role emphasizes meticulous execution, logistics coordination, and strong customer service.

You’ll report to the Advancement Event Manager and may work evenings or weekends to ensure successful gatherings. The position requires a Bachelor’s degree and experience in events or related fields, plus excellent organization,