Alumni & Donor Events Coordinator

University of Wisconsin Colleges; Milwaukee (WI); Hybrid; USD 58,000 - 65,000; Full time

Job summary

The University of Wisconsin Colleges is seeking an Event Specialist to support planning and execution of Advancement events that strengthen alumni relations, donor engagement, and campus pride. You will collaborate with University Advancement, campus partners, vendors, and volunteers to deliver high-quality experiences.

Reporting to the Advancement Event Manager, the role requires strong organizational skills, meticulous attention to detail, and the ability to manage multiple event logistics,

Qualifications

• Bachelor’s degree is required.
• Experience supporting events, programs, customer service, hospitality, student activities, alumni relations, fundraising, marketing, or related work.
• Strong organizational skills and attention to detail.
• Ability to manage multiple deadlines and logistics.
• Strong written and verbal communication skills.

Responsibilities

• Support the planning and execution of annual Advancement events, alumni engagement events, donor recognition events, stewardship gatherings, campus celebrations, and other programs.
• Coordinate event logistics including timelines, room reservations, catering, rentals, signage, parking, registration, name tags, supplies, AV needs, and vendor communication.
• Assist with event setup, staffing, guest check-in, troubleshooting, and post-event wrap-up.
• Maintain detailed planning documents, production schedules, supply lists, and run-of-show materials.
• Provide professional communication with guests, alumni, donors, vendors, and university colleagues.

Skills

Organizational skills

Written communication

Verbal communication

Customer service

Education

Bachelor's degree

Job description

The University of Wisconsin Colleges is seeking an Event Specialist to support planning and execution of Advancement events that strengthen alumni relations, donor engagement, and campus pride. You will collaborate with University Advancement, campus partners, vendors, and volunteers to deliver high-quality experiences.

Reporting to the Advancement Event Manager, the role requires strong organizational skills, meticulous attention to detail, and the ability to manage multiple event logistics,