Alumni Events Operations Coordinator

Harvard Central Administration (CADM) Talent Acquisition; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Medical, dental, and vision insurance

Retirement plans with university con-

Commuter benefits

Tuition assistance and reimbursement

Job summary

Harvard University is seeking an Alumni Events Coordinator to provide operational support for College Reunions, Harvard Alumni Day, and senior events. You will manage inventory, staff logistics, and liaise with vendors to ensure smooth event execution on and off campus.

The role requires two years of planning experience, proficiency in Microsoft Office, and flexibility for evenings/weekends. Some duties may be performed at a non-Harvard location as part of a hybrid work arrangement in Cambridge,

Qualifications

• Must have at least two years of event planning and coordination experience.
• Proficient in Excel, Word and Outlook.
• Overtime may be required including evenings and weekends.
• Ability to travel to staff events.
• Based in Cambridge, MA with occasional on-site requirements.

Responsibilities

• Manage supply inventory and ordering for Reunions and office needs, including tracking stock levels and coordinating deliveries.
• Prepare and maintain weekly hotel pickup reports and related documentation for events and visiting guests.
• Secure and track entertainment licenses for events, ensuring compliance with institutional and legal requirements.
• Provide staffing support for Reunions and Senior Week, including liaising with the Talent Manager and creating related reports.

Skills

Event coordination

Interpersonal skills

Attention to detail

Time management

Education

BA/BS degree

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Harvard University is seeking an Alumni Events Coordinator to provide operational support for College Reunions, Harvard Alumni Day, and senior events. You will manage inventory, staff logistics, and liaise with vendors to ensure smooth event execution on and off campus.

The role requires two years of planning experience, proficiency in Microsoft Office, and flexibility for evenings/weekends. Some duties may be performed at a non-Harvard location as part of a hybrid work arrangement in Cambridge,