Alumni Events Logistics Coordinator

Harvard University; Cambridge (MA); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Generous paid time off

Health, dental, vision insurance

Retirement plans

Tuition assistance

Job summary

Harvard University is seeking a time-limited Events Support role within the Alumni Affairs and Development team in Cambridge, MA. The position provides administrative support for College Reunions and Harvard Alumni Day, manages supplies, staffing, licenses, and on-site logistics, and coordinates with vendors.

Includes duties such as tracking responses, producing reports, and ensuring smooth event execution, with a typical 35-hour workweek and a deadline of 6/30/27.

Qualifications

• Minimum two years of experience in planning and coordinating meetings/events.
• Proficiency in Excel, Word, Outlook; comfortable with other platforms.
• Overtime may be required during peak periods; some travel possible.

Responsibilities

• Manage inventory and ordering for Reunions and office needs; track stock and deliver orders.
• Prepare weekly hotel pickup reports and related docs for events and guests.
• Secure entertainment licenses; coordinate staffing and campus tours; assist on-site staff.
• Support senior-focused events; liaise with vendors; handle data entry and admin tasks.

Skills

Event coordination

Microsoft Excel

Communication

Staffing support

Education

BA/BS degree

Tools

Microsoft Office

Zoom

FileMaker Pro

Job description

Harvard University is seeking a time-limited Events Support role within the Alumni Affairs and Development team in Cambridge, MA. The position provides administrative support for College Reunions and Harvard Alumni Day, manages supplies, staffing, licenses, and on-site logistics, and coordinates with vendors.

Includes duties such as tracking responses, producing reports, and ensuring smooth event execution, with a typical 35-hour workweek and a deadline of 6/30/27.