Senior Events Project Manager, Alumni & Donor Engagement

Harvard University FAS Human Resources; Cambridge (MA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Harvard University’s Alumni Affairs and Development team seeks an experienced Event Project Manager to lead planning, production and execution for a dynamic portfolio of events. You will coordinate timelines, vendors, budgeting, and guest communications in a fast-paced environment on campus in Cambridge, MA.

Hybrid work is expected, with significant evening/weekend hours during peak periods. Responsibilities include overseeing virtual and in-person events, data tracking, and cross-team

Qualifications

• Bachelor’s degree with 4+ years of experience in planning and coordinating meetings and events.
• Must be proficient in Zoom, Excel, Word and Outlook with tech aptitude for other platforms.
• Overtime is required, including evenings and weekends.
• Standing for long periods and lifting up to 25 lbs may be required.
• Some travel is required; campus events in Cambridge, MA may occur.

Responsibilities

• Serves as overall project manager on assigned events and drives planning timelines.
• Leads planning meetings and coordinates vendor selection, contracts, and locations.
• Manages event data, invitations, seating, and guest communications.
• Oversees virtual events (primarily Zoom) and on-site event execution.
• Coordinates post-event data uploads and follow-up with attendees and teams.

Skills

Event planning

Project management

Stakeholder management

Communication

Education

Bachelor's degree

Tools

Zoom

Microsoft Excel

Microsoft Word

Microsoft Outlook

Workfront

PerfectTable

Job description

Harvard University’s Alumni Affairs and Development team seeks an experienced Event Project Manager to lead planning, production and execution for a dynamic portfolio of events. You will coordinate timelines, vendors, budgeting, and guest communications in a fast-paced environment on campus in Cambridge, MA.

Hybrid work is expected, with significant evening/weekend hours during peak periods. Responsibilities include overseeing virtual and in-person events, data tracking, and cross-team