Alumni Events & Engagement Specialist

University of Wisconsin-Madison; Madison (WI); Hybrid; USD 54,000 - 76,000; Full time

Benefits offered by this job

Generous vacation

Competitive insurance

Retirement benefits

Job summary

The University of Wisconsin–Madison seeks an Events & Engagement Specialist to expand CAI’s alumni community through thoughtful program design, speaker coordination, and strategic engagement. You’ll manage logistics, promotions, and audience targeting from Madison to nationwide.

The role emphasizes organizing complex events, collaborating with donors and alumni, and delivering professional experiences within a flexible schedule that may include evenings and travel.

Qualifications

• A minimum of 2 years of professional experience planning and executing events
• Experience managing multiple projects or events simultaneously, with strong organizational skills and attention to detail
• Strong oral and written communication skills
• Ability to work occasional evenings and travel for events, including overnight travel as needed.

Responsibilities

• Serves as a unit liaison for internal and external stakeholders, answers questions, and provides information about established programs based on set material or standards
• Plans and leads the implementation of major alumni events, volunteer committees, and activities in alignment with strategic initiatives and objectives
• Monitors, organizes, and updates donor records, and implements operating policies and procedures
• Plans, directs, and executes alumni visits and discovery calls, passing leads to the appropriate major gift officers to cultivate relationships to assist in achieving established donor goals
• Identifies data trends, errors, and insufficient data; and reports variances according to established policies and procedures
• Leads the development, production, and dissemination of communication and branding strategies and materials for the unit

Skills

Event planning

Project management

Communication

Evening work

Education

Bachelor’s degree

Tools

Event registration platforms

CRM systems

Project management tools

Job description

The University of Wisconsin–Madison seeks an Events & Engagement Specialist to expand CAI’s alumni community through thoughtful program design, speaker coordination, and strategic engagement. You’ll manage logistics, promotions, and audience targeting from Madison to nationwide.

The role emphasizes organizing complex events, collaborating with donors and alumni, and delivering professional experiences within a flexible schedule that may include evenings and travel.