Alumni Engagement Coordinator

Jobtailor; Carlisle (Cumberland County); On-site; USD 40,000 - 60,000; Full time

Job summary

Jobtailor in Carlisle, PA is seeking an Alumni Engagement Coordinator to support planning and execution of alumni programs and events. You will handle registrations, reporting, and volunteer coordination.

The role requires strong communication, organization, and discretion, with the ability to manage multiple tasks in a fast-paced environment, including some nights and weekends.

Qualifications

• High school diploma or GED required.
• 1 to 3 years of relevant experience.
• Ability to work independently and as a member of a team.
• Ability to prioritize work and meet deadlines while maintaining a positive attitude.
• Strong communication and organizational skills.
• Discretion handling confidential information.

Responsibilities

• Think critically, strategically and creatively about Alumni Engagement program tasks and processes.
• Support yearly engagement, financial and participation goals.
• Coordinate virtual, regional and on-campus programs and events for alumni, parents and other constituents.
• Create online registration forms and manage registration databases.
• Create event materials and prepare pre- and post-event reporting.
• Manage event revenue, registration support, housing and guest support.
• Work with the Alumni Engagement team during Homecoming & Family Weekend and Alumni Weekend.
• Assist with student and staff training for major programs.
• Manage Alumni Engagement volunteers, including coding, stewardship and communications.
• Coordinate Alumni Council on-campus meetings and communications.
• Manage Dickinson Alumni social media accounts, including content creation and scheduling.
• Provide customer service through department phone lines, email accounts and on-campus programs.
• Manage calendars, schedule meetings, create agendas and meeting minutes, and perform data entry.
• Serve as a resource for department initiatives and assist with additional division projects.
• Perform night and weekend work as needed.

Skills

Event Coordination

Alumni Engagement

Strong Organizational Skills

Excellent Communication Skills

Interpersonal Skills

Ability to Work Independently

Ability to Prioritize Work

Diplomacy and Tact

Education

High School Diploma

GED

Tools

Adobe

Jardu

Raiser's Edge

Social Media Management

Job description

• Think critically, strategically and creatively about Alumni Engagement program tasks and processes
• Support yearly engagement, financial and participation goals
• Coordinate virtual, regional and on-campus programs and events for alumni, parents and other constituents
• Create online registration forms and manage registration databases
• Create event materials and prepare pre- and post-event reporting
• Manage event revenue, registration support, housing and guest support
• Work with the Alumni Engagement team during Homecoming & Family Weekend and Alumni Weekend
• Assist with student and staff training for major programs
• Manage Alumni Engagement volunteers, including coding, stewardship and communications
• Coordinate Alumni Council on-campus meetings and communications
• Manage Dickinson Alumni social media accounts, including content creation and scheduling
• Provide customer service through department phone lines, email accounts and on-campus programs
• Manage calendars, schedule meetings, create agendas and meeting minutes, and perform data entry
• Serve as a resource for department initiatives and assist with additional division projects
• Perform night and weekend work as needed

Requirements

• High school diploma or GED required
• 1 to 3 years of relevant experience
• Ability to work independently and as a member of a team
• Ability to prioritize work and meet deadlines while maintaining a positive attitude
• Ability to work thoughtfully in a fast-paced and ever-changing work environment
• Excellent oral and written communication skills
• Strong organizational skills
• Strong interpersonal skills, including diplomacy, tact, maturity, and discretion
• Comfort learning and managing new technologies
• Ability to handle confidential materials and situations with sensitivity and discretionAbility to manage multiple activities/projects concurrently
• Computer software/technology skills, including Microsoft Office Suite, Adobe, Jardu, and Raiser's Edge
• Ability to perform night and weekend work as needed
• Resume and cover letter required
• Employment contingent upon satisfactory completion of a background check

Core Competencies

Demonstrates strong organizational and communication skills while managing alumni engagement programs, events, and volunteer coordination. Proficient in utilizing technology and software tools to enhance program effectiveness and participant experience.

Highest-signal resume keywords

• Event Coordination
• Alumni Engagement
• Microsoft Office Suite
• Strong Organizational Skills
• Excellent Communication Skills

ATS Optimization Keywords

Hard Skills

• Event Management
• Data Entry
• Online Registration Management
• Pre- and Post-Event Reporting
• Volunteer Management

Soft Skills

• Interpersonal Skills
• Ability to Work Independently
• Ability to Prioritize Work
• Positive Attitude
• Diplomacy and Tact

Certifications & Qualifications

• High School Diploma
• GED

Industry Keywords

• Alumni Engagement Programs
• Customer Service
• Event Revenue Management
• Confidentiality
• Fast-Paced Environment

Tools & Technologies

• Adobe
• Jardu
• Raiser's Edge
• Social Media Management