Alumni Center Events Worker

Oklahoma State University Alumni Association; Stillwater (OK); On-site; USD 17,000 - 22,000; Part time

Job summary

Paycom - ATS Alumni Center in Stillwater, OK is seeking an Alumni Center Events Worker for part-time hours to support campus events with setup, teardown, and guest services.

You will manage AV equipment, coordinate with vendors and clients, and assist with event logistics including signage, transport, and light cleaning. Flexible hours and weekend work offer strong campus community engagement opportunities.

Qualifications

• Hours can range from 20-30 hours per week.
• Set up audio-visual equipment, tables, chairs, linens, stage.
• Provide premier customer service to clients and vendors.
• Occasional after-hours and weekend events.
• Customer service oriented.

Responsibilities

• Set up and tear down of all events.
• Provide support for events during after hours and weekends.
• Provide A/V support for customers during events.
• Assist caterers and coordinators as needed during events.
• Attend weekly Alumni Center staff meetings.
• Perform other duties as assigned.

Skills

Customer service

Event setup

A/V support

Team collaboration

Attention to detail

Tools

A/V equipment

Lifting equipment

Job description

Job Details: Job Location: 201 CONOCOPHILLIPS - STILLWATER, OK 74078, Position Type: Part Time, Education Level: None, Travel Percentage: Negligible, Job Shift: Any, Job Category: Customer Service, Job Title: Alumni Center Events Worker

Reports To: Manager of Alumni Center

Responsibilities

Hours can range from 20-30 hours per week

• Set up and tear down of all events
  • Weekdays, weeknights, and/or weekends
  • Set-up audio-visual equipment, tables, chairs, linens, stage, etc.
  • Place signs around building and parking lot
  • Must be able to transport, lift and set up equipment up to 100 lbs.
  • Vacuum/quality check of Click Hall after each event
  • Provide additional set up upon client request: plates, silverware, glasses, vases, charger plates, etc.
• Provide support and assistance for events
  • Typically, after hour events (after 5:00pm) and weekend events
  • Can include events during the day when coordinator and director are not available
  • Includes A/V support for customers
  • Assist caterers as needed during events (including check in and check out)
• Provide premier customer service to clients and vendors
  • During events and set up/tear down
  • Be proactive to fulfill the needs of each client
  • Establish and maintain positive relationships with clients, caterers and others associated with events
• Attend weekly Alumni Center staff meetings
• Perform other duties as assigned

Qualifications: Additional Responsibilities

• Assist caterers and custodial staff with trash
• Clean/organize Alumni Center Service Halls (Floors 1 and 2)
• Assist with semi-annual Alumni Association Surplus collection and Surplus closet organization
• Quarterly inventory check for catering supplies
• Assist with light bulb replacement when requested by Facilities Manager
• Assist with Christmas decoration before Christmas break
• Take Alumni Association vehicle to car wash and oil change if needed
• Opportunities for extra hours by helping with Grandparent University, Cowboy Caravan, etc.
• Crosstrain to assist with additional jobs (front desk coverage, Alumni Association projects)
• Deliver/pick up Alumni Center linens from dry cleaners
• Deliver donated Red Skin yearbooks to Library Archives