Alumni and Annual Giving Coordinator

palmbeachstate; Lake Worth (TX); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

Tuition fee waiver

Tuition reimbursement

Educational leave

Public Service Loan Forgiveness

Job summary

Palm Beach State College is seeking an Alumni and Annual Giving Coordinator to coordinate annual giving programs and alumni relations strategies, strengthening lifelong relationships with the College. This role supports campaigns, outreach, and engagement across alumni networks and campus partners.

The position requires a Bachelor's degree with related experience or an Associate’s degree with more experience, and involves travel between campus locations with some extended hours and weekend work.

Qualifications

• Bachelor’s degree and two years of related experience; OR Associate’s degree and four years of related experience.
• Proficient in Microsoft Office and donor relations concepts.
• Strong project management, communication, and data reporting skills.

Responsibilities

• Develops and executes a comprehensive, multi-channel annual giving strategy.
• Leads planning and execution of Giving Day to drive engagement and revenue.
• Manages campaign timelines, messaging, creative development, and segmentation.

Skills

Attention to detail

Time management

Communication

Team collaboration

Education

Bachelor’s degree

Associate’s degree

Tools

Donor management software

Job description

Join our team!

What We Offer

At Palm Beach State College, you will discover a place where ideas come to life and the heartbeat of a county begins. By joining us, you will be exposed to professionals from across the U.S. and abroad who are the strivers, reinventors, explorers, and influencers dedicated to developing talent that fills the most needed workforce roles. As the Panthers, we embrace a community of belonging, caring, and connection for our students and employees. We seek creative individuals to help PBSC fulfill its mission of inspiring hope, advancing skills, and transforming lives.

About this role

Responsible for coordinating annual giving programs and alumni relation strategies. Assists with the development and implementation of annual giving campaigns, communication and outreach efforts, and programs that strengthen lifelong relationships with the College. Coordinates alumni relation efforts that foster long-term engagement after graduation and inspire alumni to contribute.

What a day of an Alumni and Annual Giving Coordinator looks like:

• Develops and executes a comprehensive, multi-channel annual giving strategy, including direct mail, digital, and crowdfunding campaigns.

• Leads planning and execution of Giving Day, driving engagement across alumni and key audiences.

• Manages campaign timelines, messaging, creative development, and segmentation to maximize participation and revenue.

• Tracks performance metrics and produces reports, using data to refine strategy and improve results.

• Creates training materials and supports campus partners and volunteers involved in annual giving efforts.

• Designs and implements alumni engagement strategies, including volunteer programs, affinity groups, and storytelling initiatives.

• Builds and maintains strong relationships with alumni, campus partners, and external vendors to align priorities and enhance engagement.

• Supports stewardship of legacy donors, including coordinating recognition efforts and signature events.

• Maintains accurate records for planned giving donors and prospects.

• Collaborates across advancement teams, stays current on industry trends, and supports institutional goals and initiatives.

• Performs other job-related duties as assigned.

We’d love to hear from you if you have the following:

Education and Experience:

• Bachelor’s degree and two years of related experience; OR Associate’s degree and four years of related experience

Knowledge of:

• Microsoft Office Professional or similar application

• Annual giving, fundraising, and alumni relations strategies and principles

Skilled in:

• Attention to detail while maintaining effective time and task management

• Seeking opportunities for continuous improvement

• Promoting cooperative behavior and team efforts

Ability to:

• Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public

• Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service

• Prioritize, process, and execute multiple projects at a high-level of accuracy and attention to detail

• Gain the confidence and respect of diverse stakeholders in order to work effectively and build relationships of trust

Licenses, Registration, Certifications, or Special Requirements:

• Regular physical attendance required

• Some periods throughout the year will require extended work hours including nights, weekends, and college closures

• Requires travel between campus locations

• Valid Florida driver’s license

Preferred, but not a must:

Education and Experience:

• Experience in higher education

Knowledge of:

• Donor management software

Skilled in:

• Graphic design

Work Environment and Physical Demand - Frequency:

• Push or pull objects - Occasionally
• Reach and grasp objects - Hourly
• Stoop, bend, kneel, crouch, or crawl - Occasionally
• Use of manual dexterity and fine motor skills - Hourly
• Sit for extended periods of time - Hourly
• Stand for extended periods of time - Daily
• Repetitive movement of wrists, hands, fingers - Hourly
• Use of video display terminal - Hourly
• Interaction with general public - Daily
• Identify and distinguish colors and shades of color - Hourly
• Visual identification of people or objects - Hourly
• Communicate information verbally - Hourly
• Communicate information in writing - Hourly
• Receive and understand information through oral and written communication - Hourly
• Proofread and check documents for accuracy - Hourly
• Operate a motor vehicle - Occasionally

This job description is intended to be generic in nature and describe the essential functions of the job. It is not an exhaustive list of all duties and responsibilities. The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

The minimum base pay for this position starts at $57,778.00 annually; however, the offer may vary based on the candidate’s education and experience.

This position is open until filled with an initial review date of September 8, 2026.

Wait, there is more!

• Culture: Be part of an inclusive, Panther First environment where every role has a purpose, and employees have a sense of belonging.

• Education Benefits: Tuition fee waiver at PBSC, tuition reimbursement, degree recognition award, educational leave, and more. Public Service Loan Forgiveness institution.

• Health and Wellness: Medical, dental, vision, disability, life insurance, parental leave, and more.

• Generous Time Off: Vacation, sick leave, holidays, and spring and winter breaks offering additional paid time off.

• Panther Perks: Potential remote or hybrid opportunities, wellness programs, and apps related to stress management, nutrition, meditation, and more.

• Professional Development: Leadership programs, professional learning workshops, and more.

• Retirement Investments: State retirement plan options and voluntary 403(b) and 457 plans.