Alternative Program Manager

Akahi Associates/Kako'o Services, LLC; Falls Church (VA); Hybrid; USD 80,000 - 110,000; Full time

Benefits offered by this job

PTO

401(K) matching

Life insurance

Short Term Disability

Job summary

Akahi Associates/Kako'o Services, LLC is seeking a Program Manager for oversight of Clinical Quality Management programs. The role includes coordinating personnel, ensuring compliance, and delivering reports to the Contracting Officer’s Representative. Applicants must be PMP certified and have at least 5 years of experience in project management.

This position offers flexibility with work locations, primarily in Falls Church, Virginia, and includes comprehensive benefits like PTO and 401(K) matching.

Qualifications

• Certification as a PMP with a background in healthcare.
• Minimum of 5 years experience in project/program management and/or clinical quality management.
• Experience with and knowledge of DoD contracts.

Responsibilities

• Plan, organize, coordinate, and manage contractor personnel supporting the six CQM programs.
• Ensure successful execution of initiatives and projects across the Clinical Quality Management programs.
• Oversee contractor personnel onboarding, training, and compliance.

Skills

Project Management

Healthcare Quality Improvement

Team Management

Microsoft Office Suite (Word, Excel, PowerPoint)

Education

Bachelor’s degree or higher in health services management or business management

Job description

Overview

Schedule: Monday-Friday between the hours of 0800-1700 EST

Location: Contracted personnel performing in support of this contract will be assigned to the Defense Health Headquarters (DHHQ) in Falls Church, Virginia but will work at the Contractor’s facility or remotely

Benefits: PTO, holiday leave, Life, Accidental Death and Dismemberment, Short Term Disability

Optional Benefits: Medical, Dental, Vision, 401(K) matching with employee participation in 401(K) plan

***Position is contingent upon contract award.***

Responsibilities

Program Oversight & Leadership

• Plan, organize, coordinate, and manage contractor personnel supporting the six CQM programs.
• Ensure successful execution of initiatives and projects across the Clinical Quality Management programs.
• Provide daily communication with the Contracting Officer’s Representative (COR) regarding performance or personnel concerns.
• Oversee contractor personnel onboarding, training, and compliance requirements.

Program Administration

• Maintain compliance with contract requirements and regulatory policies.
• Generate and update required reports.
• Develop and manage project schedules.
• Develop and maintain the Program Management Plan (PMP).

Performance Monitoring & Reporting

• Produce and submit the Weekly Performance Report (WPR) to the COR and CO.
• Maintain a Suspense Log Summary Report (SLSR) for routine and non-routine correspondence and actions.
• Prepare Meeting Summary Reports (MSR) after approved meetings.
• Maintain the Personnel Status Report (PSR) detailing staffing status and changes.

Program Management Planning

• Develop the contract Program Management Plan including:
• Organizational structure and staffing plan.
• Milestones and project timelines.
• Holiday schedules and work coverage plans.
• Telework policies and agreements.
• Contact information for key contractor personnel.

Strategic & Operational Support

• Define and maintain standards across all CQM programs.
• Apply principles of high reliability and healthcare quality improvement within the military healthcare environment.
• Analyze program performance to manage risk and ensure operational excellence.
• Conduct weekly coordination meetings with the COR and CQM program leads.
• Provide administrative and programmatic support across all CQM initiatives.

Training & Compliance

• Ensure contractor personnel complete required DoD training, including HIPAA training when applicable.
• Ensure protection of PII and PHI in accordance with DoD requirements.

Qualifications

• Certification as a PMP with a background in healthcare
• Bachelor’s degree or higher in health services management or business management Minimum of 5yrs experience in project/program management and/or clinical quality management
• Experience with and knowledge of DoD contracts
• Experience with managing large teams and overseeing/supervising personnel Proficient in Word, Excel, PowerPoint

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status, or other characteristics protected by law.

Only qualified individuals who are being considered will be contacted for an interview.