Allied Health Secretary

Odessa College; Odessa (TX); Híbrido; USD 32 000 - 45 000; Tempo integral

Resumo da oferta

Odessa College seeks a Fire & EMS Secretary to support the director and program operations. You will greet students and guests, triage inquiries, and provide information about Fire, Paramedic, and EMS programs.

You’ll handle applications, tours, and related materials while maintaining accurate records and coordinating program activities. You will also assist with budget, purchases, meeting setup, and important document handling, working closely with staff to ensure smooth daily operations and

Qualificações

• High school diploma required.
• Strong interpersonal and communication skills are essential.
• Proficiency in Microsoft Office and ability to learn new software/databases.
• Ability to use common office software applications.
• Excellent organization and attention to detail.
• Team player capable of multitasking and delivering customer service.

Responsabilidades

• Greet and triage students, community members, visitors, and employees professionally.
• Interact with students and staff via phone, email, and in-person.
• Respond to inquiries about Fire, Paramedic, and EMS programs and accreditation.
• Provide admin support: distribute applications, tours, materials.
• Assist with budget and office functions, and process purchase orders.

Conhecimentos

Interpersonal skills

Communication skills

Microsoft Office

Database software

Office software proficiency

Customer service

Formação académica

High school diploma

Ferramentas

Microsoft Office Suite

Databases

Descrição da oferta de emprego

The Fire & EMS Secretary assists the director of the Fire & EMS departments. Provide administrative support to the designated directors, including fostering a welcoming, supportive environment for all students and visitors. Assist with inquiries by telephone and in person, and properly triage inquiries to maximize efficiency. Assist with daily program duties and processes, budgeting, and office functions, including filing and coordination of program documentation.

Specific Position Duties

• Greet and appropriately triage students, community members, visitors, and employees in a timely and professional manner.
• Interact with students, staff, and the community in a courteous and professional manner through telephone, email, and in-person communication.
• Respond accurately to inquiries regarding Fire, Paramedic, and EMS programs and operations at Odessa College, including the accreditation process.
• Provide administrative support, including distributing program applications and information packets, conducting facility tours, and providing related program materials.
• Work as a team player with all staff to meet and exceed the expectations of students, community members, visitors, and employees.
• Complete purchase orders and direct pay requests as directed.
• Maintain budget general ledger balances and respond to mailing inquiries.
• Assist with the coordination of office functions, including advisory meeting setup and program orientation preparation.
• Assist with maintaining an inventory of supplies and coordinating ordering processes.
• Register students accepted into programs, issue and review applications, and assist with other online requirements for selective admissions.
• Remain flexible and willing to assist during peak periods of student intake.
• Attend program meetings and document meeting minutes.
• Coordinate catering services as needed.
• Participate in campus committees as assigned.
• Perform other duties as required or directed by the department directors.

Minimum Qualifications

• High school diploma.
• Strong interpersonal and communication skills.
• Computer skills, including proficiency in Microsoft Office and the ability to learn software programs and databases.
• Ability to work with commonly used office software applications.
• Strong organizational skills and attention to detail.
• Ability to work effectively with a team and multitask.
• Ability to provide excellent customer service to faculty, staff, and students.

Preferred Qualifications

Hiring Range

Work Hours

Work Hours OC Hours M-Th 8-5:30 and Friday 8-1. Summer Hours M-Th 7:30-5:30 and closed Fridays.

Required fields are indicated with an asterisk (*)