Fire & EMS Programs Administrative Coordinator

Odessa College; Odessa (TX); Hybrid; USD 32,000 - 48,000; Full time

Job summary

Odessa College is seeking a Fire & EMS Secretary to support the directors and the program. You will greet visitors, handle inquiries, coordinate documentation, and assist with budgeting and office operations to ensure smooth program functioning.

The role emphasizes strong customer service, organizational skills, and teamwork in a campus environment, with regular office hours and an on-site work setting.

Qualifications

• High school diploma or equivalent required.
• Strong interpersonal and communication skills are essential.
• Proven ability to provide excellent customer service to faculty, staff and students.
• Proficiency in Microsoft Office and basic database usage.

Responsibilities

• Provide administrative support to the Fire & EMS directors and staff.
• Greet and triage students, visitors and community members professionally.
• Answer inquiries by telephone and in person; triage to appropriate staff.
• Assist with budgeting, purchasing orders and general ledger tasks.
• Coordinate program documentation, meetings and orientation materials.
• Attend meetings, document minutes and support program operations.

Skills

Interpersonal communication

Customer service

Organizational skills

Multitasking

Teamwork

Education

High school diploma

Tools

Microsoft Office

Databases

Job description

Odessa College is seeking a Fire & EMS Secretary to support the directors and the program. You will greet visitors, handle inquiries, coordinate documentation, and assist with budgeting and office operations to ensure smooth program functioning.

The role emphasizes strong customer service, organizational skills, and teamwork in a campus environment, with regular office hours and an on-site work setting.