Allergy & Immunology Clinical Fellowship Program Coordinator

Yale University; New Haven (CT); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Yale University is seeking an Allergy & Immunology Senior Administrative Assistant / Clinical Fellowship Program Coordinator to support fellows, faculty, and program leadership. The role includes coordinating recruitment, onboarding, credentialing, scheduling, and educational programs while ensuring ACGME compliance.

The ideal candidate will have strong Microsoft Office skills, calendar management (Outlook), and experience in medical/academic settings; familiarity with GME coordination is a

Qualifications

• Proven ability to handle a broad range of administrative tasks.
• Familiarity with fellowship policies and procedures is a plus.
• Experience with academic or medical program coordination is preferred.

Responsibilities

• Oversees and coordinates administrative, program, and office activities; establishes procedures and systems.
• Oversees preparation of materials for grants, contracts, and budgets; monitors expenditures.
• Provides editorial support for journals and manuscripts; proofs and edits for accuracy.
• Coordinates travel, meetings, and appointments; maintains supplies and records.

Skills

Microsoft Office

Outlook calendar

Zoom hosting

Multitasking

Organization

Communication

Education

Six years related work experience

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

The Allergy & Immunology Senior Administrative Assistant / Clinical Fellowship Program Coordinator oversees and coordinates a broad range of administrative, programmatic, and operational activities that support fellows, faculty, and program leadership. The position provides high-level academic and administrative support to the Section of Allergy & Immunology, serves as a subject matter expert on fellowship policies and procedures, and works closely with the Fellowship Program Director and faculty to ensure the effective management of fellowship recruitment, onboarding, credentialing, scheduling, educational programs, evaluations, individual and program reports, and trainee support. In addition, the position plays a key role in maintaining compliance with Accreditation Council for Graduate Medical Education (ACGME) standards and institutional requirements, helping to ensure the continued accreditation and successful operation of the fellowship program. Additionally, the individual will provide assistance and support for all aspects of the sections of Rheumatology and Allergy & Immunology, including faculty support, clinical operations, conference/CME coordination, and research initiatives.

Required Skills And Abilities

• Proficient computer skills including well developed knowledge of Microsoft Office and Outlook calendaring, Zoom meeting hosting.
• Demonstrated ability to multitask and meet deadlines; easily adaptable to change.
• Excellent organizational and oral and written communication skills.
• Ability to correctly and efficiently complete online forms and entries in the University's electronic systems.
• Well-developed problem-solving skills, ability to work independently and exercise good judgment. Proven ability to take initiative and follow-through; ability to manage competing priorities.

Preferred Skills And Abilities

• Epic knowledge strongly preferred.
• Prior experience in an administrative support role in a medical/clinical or academic environment.
• Prior experience in GME Program coordination including familiarity with ACGME requirements, MedHub, Qgenda, and ERAS/Thalamus.
• Knowledge of University systems.

Principal Responsibilities

• Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities.

Required Education And Experience

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

08/12/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.