Program Coordinator, Clinical Programs YSM

Yale University; New Haven (CT); Hybrid; USD 62,000 - 70,000; Full time

Job summary

Yale University in New Haven invites applications for a Program Coordinator who provides high-level data management, research/writing, and administrative support to the Clinical Programs Fundraising team.

Reporting to the Director of Development for Clinical Departments and Healthcare Delivery, you will prepare ad hoc reports, manage referrals and donor data, support faculty meetings, and help coordinate outreach and engagement activities to ensure timely execution.

Qualifications

• Demonstrated ability to initiate and complete tasks independently and proactively.
• Strong written communication skills w/ ability to draft, format, proofread, and edit communications.
• Proven team player w/ skills to prioritize work, manage multiple tasks and meet deadlines from multiple managers in a fast-paced environment.
• Intermediate to advanced proficiency w/ Microsoft Word, Excel, PowerPoint, Outlook; ability to conduct data analysis and work with financial information.
• High level of professionalism, judgement and integrity; ability to maintain confidentiality.

Responsibilities

• Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems.
• Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities; maintains professional relationships with internal and external contacts.
• Processes and monitors expenses and ensures adherence to budgetary guidelines; may oversee grant submission materials.
• Composes substantive correspondence and written material; determines data sources; compiles, synthesizes and distributes reports.
• Provides editorial support for a journal/publication; proofreads and edits material and tracks copy through editing/production stages.
• Oversees, instructs, and coordinates activities of support staff.
• Ensures compliance with University, Federal, and State guidelines, rules, and regulations.
• May perform other duties as assigned.

Skills

Data analysis

Written communication

Organizational skills

Database reporting

Confidentiality

Education

Six years of related work experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Database software

Reporting tools

Job description

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Working with considerable independence and exercising discretion in establishing priorities, the Program Coordinator provides high-level data management, research/writing, and administrative support to the Clinical Programs Fundraising team. Reporting to the Director of Development for Clinical Departments and Healthcare Delivery, the Program Coordinator is responsible for a range of activities including supporting faculty meetings and departmental fundraising, donor engagement, cultivation, and stewardship, and coordination of outreach, and engagement activities to ensure their timely and successful execution.

In addition, the Program Coordinator prepares ad hoc reports from the Development database and other sources to support fundraising initiatives for the frontline team. Additional duties include identifying changes and updates to support the team’s evolving reporting needs, collaborating closely with the Director, frontline team, and other colleagues. The Program Coordinator helps ensure the accuracy of all information related to tracking referrals and donors as well as the accuracy of data reflected in the database.

The following principal responsibilities are generic in nature.

Required Skills And Abilities

• Demonstrated ability to initiate and complete tasks independently and proactively.
• Strong written communication skills w/ ability to draft, format, proofread, and edit communications. Proficiency in communicating appropriately with multiple constituencies. Demonstrated organizational & research capabilities and attention to detail. Writing samples requested at time of interview.
• Proven team player w/ skills to prioritize work, manage multiple tasks and meet deadlines from multiple managers in a fast-paced environment without sacrificing quality of work product. Commitment to inclusive workplace. Ability to engage with diverse audiences.
• Intermediate to advanced proficiency w/ Microsoft Word, Excel, PowerPoint, Outlook. The ability to conduct data analysis and work w/ financial information. Demonstrated skill w/ sophisticated database software and reporting tools. Expertise in manipulating data to create reports and graphs.
• High level of professionalism, judgement and integrity, ability to maintain confidentiality.

Principal Responsibilities

• 1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned.
• Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Job Posting Date

08/20/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.