Air Traffic Admin & Program Support (Telework-Eligible)

Federal Aviation Administration; Broomfield (CO); Hybrid; USD 47,000 - 70,000; Full time

Benefits offered by this job

Telework eligible

Job summary

The Federal Aviation Administration in Colorado is seeking a Management and Program Assistant within the Air Traffic Organization, Air Traffic Services. You will support managers, staff and other employees in day-to-day operations and contribute to agency administrative programs.

Responsibilities include processing personnel actions, HR inquiries, budgeting and expense tracking, procurement, asset management, time and attendance, travel authorizations, security compliance, and reporting.

Responsibilities

• Performs a combination of routine, multiple and varying administrative tasks in support of agency administrative programs, policies, and procedures.
• Assists managers, support staff and other employees in day-to-day operations.
• Coordinates questions with the servicing HR office regarding personnel actions, routine discrepancies, and missing/vague guidance.
• Maintains and updates organizational systems to ensure accurate account of staff levels, employee position assignments and employee status.
• Collects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements.
• Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycle.
• Initiates or reviews procurement requests for equipment and other items as needed.
• Ensures justification of requested items meet criteria for expenditures.
• Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines.
• Performs time and attendance duties for large groups of employees with varying working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences.
• Utilizes travel system to initiate, complete, review, and validate travel authorizations and vouchers to ensure compliance with governing guidelines.
• Ensures compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees and visitors.
• Independently uses a variety of software to prepare narrative and statistical reports, graphs, and charts.
• Accomplishes work under the general supervision of a manager and minimal oversight of a team lead or higher-level professional.
• Established policies/procedures provide guidance for most assignments but allow some discretion for the employee to select the most appropriate approaches or to recommend new approaches.
• Resolves most problems and work issues without the assistance of a manager or more experienced employee.
• Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions.
• Provides guidance to lower-level support staff members for handling routine problems and issues.
• Work impacts the effectiveness and efficiency of administrative services provided to facilities geographically dispersed through a district.
• Contacts are typically internal and external.

Job description

The Federal Aviation Administration in Colorado is seeking a Management and Program Assistant within the Air Traffic Organization, Air Traffic Services. You will support managers, staff and other employees in day-to-day operations and contribute to agency administrative programs.

Responsibilities include processing personnel actions, HR inquiries, budgeting and expense tracking, procurement, asset management, time and attendance, travel authorizations, security compliance, and reporting.