Air Compressor Admin

Griffen Plumbing & Heating; Elkhart (IN); On-site; USD 34,000 - 40,000; Full time

Job summary

Griffen Plumbing and Heating, LLC is seeking an Air Compressor Admin to support the Air Compressor Division with administrative and operational tasks. You will coordinate service activities, manage BuildOps data, assist with scheduling and parts, and ensure work orders flow from creation to invoicing and closeout.

This in-office role requires organization, attention to detail, proactive communication with technicians and management, and the ability to drive work through to completion.

Qualifications

• Experience supporting a service or maintenance team.
• Ability to enter and maintain service data accurately.
• Familiarity with scheduling and dispatch processes.

Responsibilities

• Create and maintain work orders; assign technicians; ensure labor, travel, parts, and notes are entered accurately.
• Maintain technician schedule and BuildOps calendar; schedule service and PM calls; resolve conflicts; track overdue work.
• Enter and track POs and backorders; match parts to jobs; assist with receiving, returns, and warranty paperwork.
• Review completed orders for accuracy/documentation; track unbilled jobs and closeout blockers.
• Run BuildOps reports; maintain spreadsheets, equipment/service records, and digital files.
• Maintain PM schedules, work orders, and documentation; track completion status.

Skills

Administrative support

Operations coordination

Scheduling

Parts management

Invoicing

Data entry

Job description

Griffen Plumbing and Heating, LLC is looking for an Air Compressor Admin to provide administrative and operational support to the Air Compressor Division by coordinating service activities, maintaining accurate information in BuildOps, assisting with scheduling and parts management, and ensuring work orders move efficiently from creation through invoicing and closeout.

Key Responsibilities

• Work Orders: Create and maintain work orders; assign technicians; ensure labor, travel, parts, and notes are entered accurately; attach documentation; prep jobs for invoicing
• Scheduling & Dispatch: Maintain technician schedule and BuildOps calendar; schedule service and PM calls; resolve conflicts; track overdue work
• Parts & Purchasing: Enter and track POs and backorders; match parts to jobs; assist with receiving, returns, and warranty paperwork
• Invoicing & Closeout: Review completed orders for accuracy/documentation; track unbilled jobs and closeout blockers
• Reporting & Admin: Run BuildOps reports; maintain spreadsheets, equipment/service records, and digital files
• Preventative Maintenance: Maintain PM schedules, work orders, and documentation; track completion status

Position Expectations

The Air Compressor Admin is expected to be organized, detail-oriented, and proactive in managing department workflow. This position requires consistent follow-through, accurate recordkeeping, effective communication with technicians and management, and the ability to identify and address incomplete or outstanding items without requiring daily manager follow-up.

Pay Range: $25.00-$29.00 per hour, depending on experience

Work Location: In-office position; remote work is not available

Schedule: Full-time, Monday-Friday