Air Admin Assistant III

United Parcel Service Sweden Aktiebolag; Anchorage (AK); On-site; USD 42,000 - 52,000; Full time

Job summary

United Parcel Service seeks a detail-oriented office support professional in Anchorage to prepare complex reports and support rapid office and operations workflows. You will use MS Access and MS Office to compile data and coordinate communications among internal teams and external vendors.

The role emphasizes analytical skills, time management, and the ability to produce accurate, timely reports in a fast-paced environment.

Qualifications

• High school diploma, GED, or International equivalent.
• Working knowledge of Microsoft Office.
• Strong verbal, written and organizational skills.
• Available to work flexible schedule including extended hours and holidays as service needs dictate.

Responsibilities

• Performs office tasks including paperwork, computer keyboarding, filing, and calculating.
• Coordinates all inbound and outbound aircraft activity.
• Communicates with all internal and external departments including Aircraft Maintenance, Cargo, Hub, Flight Control, Agriculture, Customs, and various vendors.
• Assists others with any contingencies and communicates details to affected departments.
• Communicates between regions and countries.
• Compiles and audits all daily, weekly, monthly reports.
• Audits vendor invoices.

Skills

MS Office

Verbal communication

Written communication

Organizational skills

Education

High school diploma, GED, or International equivalent

Tools

MS Access

Job description

Job Description

Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow-people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.

Job Summary

This position requires strong analytical, oral/written communication, problem solving, basic research, and time management skills to support a fast-paced office and operations environment. He/She is responsible for preparation of complex reports, using various software packages and databases (e.g. MS Access). This position also determines methods and procedures for completing complex tasks, provides advanced office support knowledge and skills, prepares and/or coordinates information for internal and external contacts and ad hoc tasks as assigned.

Responsibilities

• Performs office tasks including paperwork, computer keyboarding, filing, and calculating.
• Coordinates all inbound and outbound aircraft activity.
• Communicates with all internal and external departments including Aircraft Maintenance, Cargo, Hub, Flight Control, Agriculture, Customs, and various vendors.
• Assists others with any contingencies and communicates details to affected departments.
• Communicates between regions and countries.
• Compiles and audits all daily, weekly, monthly reports.
• Audits vendor invoices.

Qualifications

• High school diploma, GED, or International equivalent
• Working knowledge of Microsoft Office
• Strong verbal, written and organizational skills
• Available to work flexible schedule including extended hours and holidays as service needs dictate

Employee Type

Permanent

Other Criteria

UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.

Basic Qualifications

• Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.