Aimbridge Corporate - Invoice Resolution Specialist

Aimbridge Hospitality LLC; Plano (TX); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Daily Pay

Medical, Dental, and Vision Coverage

Paid Time Off

401k Retirement Plan

Job summary

Aimbridge Hospitality LLC is looking for an Invoice Resolution Specialist to manage invoice discrepancies and ensure timely payment processing. The role involves interacting with vendors and internal teams, resolving issues, and maintaining accurate records.

Successful candidates will have 2-5 years of Accounts Payable experience, strong Excel skills, and the ability to thrive in a fast-paced environment. A competitive benefits package is offered that includes medical and dental coverage, short and long-term disability, and a 401k plan.

Qualifications

• 2–5 years of Accounts Payable experience, including full-cycle AP processing.
• Strong attention to detail and ability to manage multiple priorities.

Responsibilities

• Resolve three-way match discrepancies and research pricing.
• Monitor invoice status and ensure approvals.
• Process various invoice types accurately and on time.
• Review and validate invoices for accuracy and completeness.

Skills

Accounts Payable experience

Advanced Excel skills

Analytical problem-solving

Effective communication

Stakeholder management

Education

High school diploma

Tools

JDE

MarketBasket

Coupa

SAP

Job description

Aimbridge Corporate - Invoice Resolution Specialist Address 5301 Headquarters Drive, Plano, TX, 75024, US

Description

The Invoice Resolution Specialist keeps invoice operations moving by resolving discrepancies, supporting processing, and helping ensure timely payments in a high‑volume, fast‑paced environment. This role focuses on accuracy, timely approvals, and clear documentation while providing responsive service to internal teams, vendors, and hotel properties.

Qualifications

• High school diploma required
• 2–5 years of Accounts Payable experience, including full‑cycle AP processing using a Windows‑based accounting system
• JDE and MarketBasket currently; Coupa and SAP experience preferred
• Advanced Excel skills
• Strong attention to detail, analytical problem‑solving, and the ability to manage multiple priorities in a high‑volume environment
• Effective communicator with strong stakeholder management, customer service, and the ability to work independently and collaboratively

Job Responsibilities

Keeping Invoices Moving

• Resolve three‑way match discrepancies and research pricing, quantity, and approval issues daily
• Monitor invoice status, escalate delays, and ensure invoices reach fully approved status
• Process pass‑through, MMM, same‑day demand, and other invoice types accurately and on time
• Meet service expectations, including same‑day demand deadlines and 2‑day turnaround for approved invoices
• Prioritize work based on payment terms, urgency, and discount opportunities

Accuracy with Insight

• Review invoices and support documents for accuracy, completeness, and proper approvals before posting
• Validate uploads, prevent duplicate entries, and maintain data integrity across invoice records
• Maintain records and documentation in line with company policy, accounting standards, and close schedules
• Use Excel and tracking logs to monitor invoice status, aging, payment trends, batches, and vendor details
• Support reporting and analysis by keeping invoice data organized, accurate, and current

Partnerships That Keep Work Flowing

• Serve as a primary contact for vendors, hotel properties, and internal teams on invoice questions and payment status
• Follow up with leaders and stakeholders to secure approvals, resolve issues, and communicate next steps clearly
• Manage incoming calls, emails, and Level 1 Service Desk tickets within service level expectations
• Collaborate with Treasury, Procurement, Accounting, and other teams to resolve escalated invoice and payment issues
• Support office operations, mail distribution, AP desk backup, and special projects as needed

Benefits

After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

• Now offering Daily Pay! Ask your Recruiter for more details
• Medical, Dental, and Vision Coverage
• Short-Term and Long-Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off
• Employee Assistance Program
• 401k Retirement Plan