Aimbridge Corporate - Accounts Payable Specialist

Aimbridge Hospitality LLC; Plano (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Daily Pay

Medical, Dental, and Vision Coverage

Short-Term and Long-Term Disability Income

Term Life and AD&D Insurance

Paid Time Off

Employee Assistance Program

401k Retirement Plan

Job summary

Aimbridge Hospitality LLC is seeking an Accounts Payable Specialist to handle invoice processing, vendor relations, and financial documentation. This role requires strong analytical and organizational skills, with at least 2 years of accounts payable experience.

The specialist will ensure timely vendor payments and maintain compliance with company policies while providing excellent communication and support. Benefits include Daily Pay, Medical, Dental, and Vision coverage, and a 401k Retirement Plan.

Qualifications

• Minimum of 2 years of accounts payable experience.
• Full cycle accounts payable experience is required.
• Strong multi-tasking and organizational abilities.

Responsibilities

• Process approved invoices within required timeframes.
• Ensure all invoices are documented and accurate.
• Respond to vendor inquiries promptly and accurately.

Skills

Attention to detail

Problem-solving skills

Organizational skills

Communication skills

Accounting proficiency

Education

High School diploma

Tools

Windows-based accounting systems

MS Office

Job description

Aimbridge Corporate - Accounts Payable Specialist Address 5301 Headquarters Drive, Plano, TX, 75024, US

As our Accounts Payable Specialist, you'll live for rapid invoice processing, quality control, and vendor satisfaction while juggling spreadsheets and emails. Bring your sharp attention to detail, problem‑solving skills, and love for organization to a role where every day is a new opportunity to shine. Join us and help keep our financial engine running smoothly—one invoice at a time!

KEY SKILLS & RESPONSIBILITIES

• Processes approved invoices within 2 days for EPRO and same day for property/Corporate demands.
• Prioritizes invoices to maximize cash discounts and payment terms.
• Scans, processes, and posts vendor invoices, expense reports, and demand checks into DataPlus.

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• Ensures all invoices are properly documented, reviewed for accuracy, and confirmed to prevent duplicate payments before posting.
• Resolves duplicate payment issues and recovers funds as needed, while adhering to weekly and month-end closing schedules.

VENDOR & STAKEHOLDER COMMUNICATION

• Responds to all vendor inquiries, both internal and external (phone & email) within 24 hours.
• Assists the properties in research and resolution of AP questions.

RECORDKEEPING & DOCUMENTATION

• Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Maintains AP files and various daily, weekly, and monthly AP‑related spreadsheets and reports.

ORGANIZATIONAL EFFICIENCY & SUPPORT

• Supports the overall accounts payable process by ensuring timely, compliant, and efficient handling of all responsibilities.
• Facilitates smooth operations through diligent attention to detail, process adherence, and effective problem resolution.

EDUCATION & EXPERIENCE

• High School diploma and at least 2 years of accounts payable experience required.
• Full cycle accounts payable experience with Windows‑based accounting systems and MS Office proficiency.
• Strong attention to detail, discipline, and analytical, problem‑solving, and organizational skills.
• Excellent invoice editing, documentation, research, and multi‑tasking skills.
• Effective verbal and written communication, relationship‑building abilities, and capacity to work independently or as part of a team in a fast‑paced, high‑volume environment.

BENEFITS

• Now offering Daily Pay! Ask your Recruiter for more details
• Medical, Dental, and Vision Coverage
• Short‑Term and Long‑Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off
• Employee Assistance Program
• 401k Retirement Plan

PROPERTY INFORMATION

At Aimbridge, hospitality is at the heart of everything we do. As the world's leading global hospitality management company, we are dedicated to being the most trusted hotel operator and employer in the industry. With a portfolio of over 80 respected hotel brands and a commitment to creating exceptional guest experiences, we focus on strong relationships with our partners and creating a strong culture for our team members. Join us in setting the new standard for hospitality excellence, where trust is the foundation of our success story.