AI Project Coordinator – Associate PMO

Worldpac, Inc.; Oak Brook (IL); On-site; USD 75,000 - 90,000; Full time

Job summary

Worldpac, Inc. seeks an Associate Project Manager to join its PMO and accelerate enterprise AI initiatives across our wholesale distribution business.

You will plan, coordinate, and manage small to medium AI projects end to end, collaborating with AI Engineering, AI Product Management, and business stakeholders. The ideal candidate has solid project management fundamentals, hands-on exposure to AI project implementations, strong organizational skills, and a drive to grow into a senior PM role

Qualifications

• 3–4 years of project management or lead experience in an IT or enterprise technology environment.
• Hands‑on experience supporting or managing the implementation of enterprise AI projects (generative AI, agentic AI, AI-enabled process automation, or advanced analytics).
• Experience with or exposure to enterprise AI platforms and services such as AWS Bedrock, Microsoft Azure AI Foundry/Azure OpenAI, Google Vertex AI, or similar.
• Familiarity with AI projects integrating with Oracle Fusion, Salesforce, Workday, ServiceNow, and enterprise data platforms like Snowflake or Databricks.
• Foundational understanding of AI concepts including LLMs, prompt engineering, retrieval‑augmented generation, AI agents, and AI risk.
• Working knowledge of Agile / Scrum and waterfall PM methodologies.
• Strong expertise in Jira and Confluence; MS Project / Smartsheet experience preferred.
• Proficiency in Microsoft Office (Excel, PowerPoint, Teams, Word).
• Excellent communication and multitasking in a fast-paced, cross-functional environment.

Responsibilities

• Manage small to medium-sized AI and technology projects end to end, and support Project Managers on larger initiatives.
• Develop and maintain project plans, schedules, task lists, RACI matrices, and PMO-standard documentation.
• Coordinate cross-functional teams (AI engineers, data, infra, security, QA, vendors, business users) to stay on track.
• Facilitate project meetings and Agile ceremonies; document decisions and actions.
• Track tasks, milestones, and dependencies in PM tools and ensure timely completion.
• Support delivery of AI solutions including generative AI assistants, RAG workflows, and AI-enabled automation.
• Help manage pilots and proofs of concept; gather user feedback and metrics for go/no-go decisions.

Skills

Project management

Agile / Scrum

Communication

Organizational skills

Education

Bachelor's degree in Computer Science / Information Systems / Business Administration

CAPM or PMP certification preferred

Agile certification (CSM/PSM) or AI-related certifications a plus

Tools

Jira

Confluence

Microsoft Project

Smartsheet

Job description

Worldpac, Inc. seeks an Associate Project Manager to join its PMO and accelerate enterprise AI initiatives across our wholesale distribution business.

You will plan, coordinate, and manage small to medium AI projects end to end, collaborating with AI Engineering, AI Product Management, and business stakeholders. The ideal candidate has solid project management fundamentals, hands-on exposure to AI project implementations, strong organizational skills, and a drive to grow into a senior PM role