AI Operations Specialist

Fidelistech; Annapolis (MD); On-site; USD 90,000 - 130,000; Full time

Job summary

Fidelistech is seeking a seasoned program coordinator with active TS.SCI with CI Poly for DoD-focused duties in Annapolis. You will support government and military stakeholders, draft minutes, synthesize information into actionable summaries, and coordinate across diverse offices and vendors.

You will guide quality assurance, prepare clear reporting for senior leaders, and help drive standardized processes across multiple portfolios while maintaining strong strategic judgment under pressure.

Qualifications

• Experience providing administrative or operational support in a government or military environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience taking meeting minutes and synthesizing information into actionable summaries.
• Coordinate with subordinate JCWA program offices, users and community stakeholders, other DoD organizations, academia, national labs, and DARPA.
• Analyze and provide input for activities that fulfill USCYBERCOM capability requirements through cyberspace-related developmental activities.
• Familiarity with the Defense Travel System (DTS) or similar government travel systems.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Proficiency with Confluence and JIRA.
• Ability to work effectively with senior leaders and diverse stakeholders.
• Monitor quality assurance and ensure products meet established quality standards before delivery.
• Demonstrated experience inspecting documentation for quality, completeness, and strategic alignment.
• Experience in dynamic operations environment to ensure short- and long-term objectives are met.
• Experience with JIRA, ETMS2, and WMS.
• Writing standard operating procedures to include initiation of outlining steps and processes for completing tasks within an organization.
• Provide clear, accurate, and timely reporting to senior leaders.
• Communicate across teams and various backgrounds including government PMs, financial managers, and technical teams at various levels.
• Strong communicator with the ability to synthesize complex information.
• Strong attention to detail.
• Ability to unify disparate teams, simplify complexity, and drive consistent processes.
• Ability to enforce clarity and accountability.
• Strong strategic judgment.
• Comfortable influencing without direct authority.
• Calm under pressure, decisive operator who works holistically across portfolio with shown strategic judgement and strong, effective communicator.
• Demonstrated experience influencing cross-functional teams.
• Ability to quickly learn mission context and translate information into operational decisions.
• Relentless prioritization.
• Vendor-neutral posture.
• Ability to coordinate across diverse stakeholders and agencies.
• Manages tasks while building standard operating procedures to simplify government work. Experience with JIRA/WMS/ETMS2 needed.
• Possesses and applies expertise on multiple complex work assignments. Assignments may be broad in nature, requiring originality and innovation in determining how to accomplish tasks. Operates with appreciable latitude in developing methodology and presenting solutions to problems. Contributes to deliverables and performance metrics.
• Coordinate and manage general officer–level meetings, including scheduling,
• agendas, read-aheads, and logistics
• Attend meetings as required and take detailed, accurate minutes
• Translate meeting minutes into clear talking points, action items, and deliverables for senior leaders and staff
• Track decisions and follow-on actions to ensure timely completion
• Coordinate and manage all official travel for staff and leadership using the
• Prepare, review, and submit travel authorizations and vouchers (on DTS)
• Track, maintain, and update engagement requests on behalf of the Chief AI Officer

Responsibilities

• Experience: 7+ years experience with a Bachelors Degree in one the following :
• Project Management, Business Management, Economics, Political Science, Computer Science, Engineering, Law, Finance/Accounting, Strategic Intelligence or related discipline.

Skills

Administrative support

Organizational skills

Minutes & summaries

Stakeholder engagement

Quality assurance

Clear reporting

Attention to detail

Education

Bachelor's degree

Tools

JIRA

Confluence

WMS

ETMS2

DTS

Microsoft Office

Job description

Must have active TS.SCI with CI Poly

Must have experiences and skills:

• Experience providing administrative or operational support in a government or military environment.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Experience taking meeting minutes and synthesizing information into actionable summaries
• Coordinate with subordinate JCWA program offices, users and community stakeholders, other DoD organizations, academia, national labs, and Defense Advanced Research Projects Agency (DARPA).
• Analyze and provide input for activities that fulfill USCYBERCOM capability requirements through participation in cyberspace-related developmental activities across the Service Cyber Components and USCYBERCOM portfolio.
• Familiarity with the Defense Travel System (DTS) or similar government travel systems
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Proficiency with Confluence and JIRA
• Ability to work effectively with senior leaders and diverse stakeholders
• Monitor quality assurance and ensure products meet established quality standards before delivery.
• Demonstrated experience inspecting documentation for quality, completeness, and strategic alignment.
• Experience in dynamic operations environment to ensure short- and long-term objectives are met.
• Experience with JIRA, ETMS2, and WMS.
• Writing standard operating procedures to include initiation of outlining steps and processes for completing tasks within an organization.
• Provide clear, accurate, and timely reporting to senior leaders.
• Communicate across teams and various backgrounds including government PMs, financial managers, and technical teams at various levels.
• Strong communicator with the ability to synthesize complex information.
• Strong attention to detail.
• Ability to unify disparate teams, simplify complexity, and drive consistent processes.
• Ability to enforce clarity and accountability.
• Strong strategic judgment.
• Comfortable influencing without direct authority.
• Calm under pressure, decisive operator who works holistically across portfolio with shown strategic judgement and strong, effective communicator.
• Demonstrated experience influencing cross-functional teams.
• Ability to quickly learn mission context and translate information into operational decisions.
• Relentless prioritization.
• Vendor-neutral posture.
• Ability to coordinate across diverse stakeholders and agencies.
• Manages tasks while building standard operating procedures to simplify government work. Experience with JIRA/WMS/ETMS2 needed.
• Possesses and applies expertise on multiple complex work assignments. Assignments may be broad in nature, requiring originality and innovation in determining how to accomplish tasks. Operates with appreciable latitude in developing methodology and presenting solutions to problems. Contributes to deliverables and performance metrics.
• Coordinate and manage general officer–level meetings, including scheduling,
• agendas, read-aheads, and logistics
• Attend meetings as required and take detailed, accurate minutes
• Translate meeting minutes into clear talking points, action items, and deliverables for senior leaders and staff
• Track decisions and follow-on actions to ensure timely completion
• Coordinate and manage all official travel for staff and leadership using the
• Prepare, review, and submit travel authorizations and vouchers (on DTS)
• Track, maintain, and update engagement requests on behalf of the Chief AI Officer
  

Experience: 7+ years experience with a Bachelors Degree in one the following :

Project Management, Business Management, Economics, Political Science, Computer Science, Engineering, Law, Finance/Accounting, Strategic Intelligence or related discipline.