AI Enablement & Adoption Coordinator

Russell Tobin; San Francisco (CA); Hybrid; USD 200,578,560 - 214,905,600; Full time

Job summary

Russell Tobin seeks a proactive AI Enablement & Adoption Coordinator to support learning operations in a hybrid San Francisco setting. You will manage the LMS, organize AI learning materials, and coordinate events, ensuring smooth learner experiences.

You’ll drive the AI champions program, monitor engagement, and produce progress dashboards for leadership updates. This role emphasizes collaboration with the Office of AI and evolving priorities in a fast-paced environment.

Qualifications

• Experience administering a Learning Management System (LMS) or similar learning platform.
• Strong organizational and project coordination skills with the ability to manage multiple priorities.
• Experience coordinating learning programs, events, or employee communities. Experience supporting champions or ambassador programs is a plus.
• Excellent written and verbal communication skills.
• Comfortable working in a fast-paced environment with evolving priorities.
• Interest in AI technologies and enabling adoption across large organizations.
• Experience with reporting tools such as Excel, SharePoint, or similar platforms is a plus.

Responsibilities

• Learning Platform Administration: Manage and maintain the AI learning platform; Upload and organize learning content; Assign courses, track badges and completions, and resolve learner access issues.
• Learning Content Coordination: Organize and maintain AI learning materials; Support development and publication of content related to AI tools, responsible AI, and AI Guiding Principles.
• Learning & Engagement Events: Coordinate logistics for AI learning sessions, workshops, and events; Manage scheduling, communications, registrations, attendance tracking, and post-event follow-up.
• AI Champions Program: Support the administration of the AI Champions network; Onboard new champions, coordinate communications, and monitor engagement across business units.
• Reporting & Analytics: Track learning progress, badge completions, and AI adoption metrics; Prepare reports and dashboards to support leadership updates.
• Cross-Functional Coordination: Partner with the Office of AI team to support communications, program rollouts, and AI adoption initiatives across the organization.

Skills

LMS administration

Organizational skills

Project coordination

Event coordination

Communication skills

AI interest

Reporting tools such as Excel/SharePod

Tools

Excel

SharePoint

Job description

AI Enablement & Adoption Coordinator

Contract (1 Year + Possible Extension)

San Francisco, CA (Hybrid)

Pay: $70-75 an hour on W2 (DOE)

We are seeking a highly organized, hands‑on contractor to support the day‑to‑day operations of our AI learning and adoption programs. In this role, you’ll manage learning platform operations, coordinate AI learning initiatives and events, support our AI Champions network, and help ensure employees have a seamless learning experience. This is an excellent opportunity for someone who enjoys program coordination, operational excellence, and contributing to a high‑impact AI transformation.

Key Responsibilities

• Learning Platform Administration
  • Manage and maintain the AI learning platform.
  • Upload and organize learning content.
  • Assign courses, track badges and completions, and resolve learner access issues.
• Learning Content Coordination
  • Organize and maintain AI learning materials.
  • Support the development and publication of content related to AI tools, responsible AI, and AI Guiding Principles.
• Learning & Engagement Events
  • Coordinate logistics for AI learning sessions, workshops, and events.
  • Manage scheduling, communications, registrations, attendance tracking, and post‑event follow‑up.
• AI Champions Program
  • Support the administration of the AI Champions network.
  • Onboard new champions, coordinate communications, and monitor engagement across business units.
• Reporting & Analytics
  • Track learning progress, badge completions, and AI adoption metrics.
  • Prepare reports and dashboards to support leadership updates.
• Cross‑Functional Coordination
  • Partner with the Office of AI team to support communications, program rollouts, and AI adoption initiatives across the organization.

Qualifications

• Experience administering a Learning Management System (LMS) or similar learning platform.
• Strong organizational and project coordination skills with the ability to manage multiple priorities.
• Experience coordinating learning programs, events, or employee communities. Experience supporting champions or ambassador programs is a plus.
• Excellent written and verbal communication skills.
• Comfortable working in a fast‑paced environment with evolving priorities.
• Interest in AI technologies and enabling adoption across large organizations.
• Experience with reporting tools such as Excel, SharePoint, or similar platforms is a plus.

Benefits

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k) retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Fair Chance Employment

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.