AI-Enabled Administrative Assistant

XYZ Venture Capital; Irvine (CA); On-site; USD 41,000 - 61,000; Full time

Job summary

TriNet seeks an Administrative Assistant to support multiple leaders in Irvine, with a focus on AI-enabled administrative tasks and centralized service delivery. You will gain broad organizational knowledge, cross-functional exposure, and development through mentorship and leadership exposure.

The role encompasses expense management, travel coordination, purchasing, distribution-list management, documentation, and SOP creation.

Qualifications

• 2–4 years of related experience.
• Associate’s degree preferred.
• Strong verbal and written communication skills.

Responsibilities

• Expense report management: process, reconcile, and submit expense reports.
• Travel coordination: book domestic and international travel with complete itineraries.
• Purchasing & procurement: execute requests and reconcile purchase cards.
• Distribution lists management: create, maintain, and update email lists.
• Reporting & documentation: generate routine reports and maintain records.
• Assist in SOP creation and intranet page development.
• Coordinate travel and special projects as requested.
• General admin tasks: heavy calendaring and policy-compliant purchasing.

Skills

Customer service

Highly organized

Sense of urgency

Discretion & confidentiality

Process improvement

Attention to detail

Communication skills

Ethical standards

MS Office

Adaptability

Multi-priority management

Education

Associate’s degree

Tools

Teams

OneDrive

OneNote

Job description

TriNet seeks an Administrative Assistant to support multiple leaders in Irvine, with a focus on AI-enabled administrative tasks and centralized service delivery. You will gain broad organizational knowledge, cross-functional exposure, and development through mentorship and leadership exposure.

The role encompasses expense management, travel coordination, purchasing, distribution-list management, documentation, and SOP creation.