Executive Assistant to AI Infrastructure Leadership

IREN; Santa Clara (CA); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Health insurance

Disability insurance

PTO and holidays

401(k) with company match

Equity opportunities

Job summary

IREN is seeking an Executive Assistant, Supply Chain Leadership to support the VP, AI Infrastructure Supply Chain and the VP, Data Center Equipment Procurement in Santa Clara. You will manage complex calendars, coordinate domestic and international travel, draft correspondence, and prepare briefing materials for senior leaders.

You'll partner with Legal, Finance, HR, and other executive offices, oversee office operations pre- and post-launch, and help stand up the Santa Clara office, vendor

Qualifications

• Bachelor’s degree preferred; equivalent experience providing executive-level administrative support will be considered.
• 8+ years of experience providing executive-level administrative support, ideally supporting VP-level or above leaders at a hyperscaler, cloud provider, or technology company.
• 2+ years of office management, workplace operations, or facilities coordination experience; direct experience opening, relocating, or expanding an office is strongly preferred.
• Demonstrated ability to manage a complex, high-volume calendar and competing priorities across multiple time zones, reprioritizing in real time as needs shift.
• Experience coordinating detailed domestic and international travel itineraries, including contingency planning for schedule changes.
• Strong written and verbal communication skills, with experience drafting correspondence, presentations, and briefing materials on behalf of senior leaders.
• Comfortable interfacing directly with external stakeholders, including C-suite executives at supplier and vendor organizations, to schedule and coordinate meetings and business reviews.
• Experience sourcing and managing office vendors and service providers (e.g., facilities, IT/AV, food and beverage, janitorial, security, mail and shipping), including obtaining quotes and coordinating contracts with Procurement and Legal.
• Working knowledge of workplace safety, building access and security, and visitor-management practices; familiarity with space planning and seating for a hybrid workforce is a plus.
• High degree of discretion, sound judgment, and professionalism in handling confidential and sensitive business information.
• Proficiency with standard productivity, collaboration, and expense-management tools (e.g., Microsoft Office, calendar systems, expense platforms) and comfort adopting workplace tools such as visitor, ticketing, and room-booking systems.
• Self-starter who is comfortable building processes from scratch with limited structure, and who has the flexibility and composure to operate in a fast-paced, high-growth environment.

Responsibilities

• Manage a complex, high-volume calendar and scheduling for the VP, AI Infrastructure Supply Chain, resolving conflicts and reprioritizing in real time.
• Coordinate all domestic and international travel arrangements, including itineraries, visas, and contingency planning for schedule changes.
• Prepare, submit, and reconcile expense reports in accordance with company policy.
• Draft, proofread, and manage correspondence, presentations, and briefing materials on behalf of the VP.
• Plan and coordinate leadership team meetings, staff meetings, offsites, and business reviews (e.g., MBRs/QBRs), including agenda development, materials preparation, and notetaking.
• Serve as a liaison between the Supply Chain organization and cross-functional partners, including Legal, Finance, HR, and other executive offices, ensuring timely follow-through on action items.
• Interface directly with external suppliers and vendors, including their C-suite executives, to schedule and coordinate meetings, briefings, and business reviews on behalf of the VP.
• Maintain organizational documents, distribution lists, and org charts for the Supply Chain organization, and support onboarding logistics for new hires.
• Handle highly confidential and sensitive business information with sound judgment and discretion.
• Support special projects and ad hoc initiatives for the VP as priorities evolve.
• Build strong working relationships with other Executive Assistants and administrative staff across the company to enable smooth cross-functional coordination.
• Anticipate the needs of the VP, proactively identifying and resolving issues before they escalare, and continuously improving processes that support the leadership team.

Skills

Calendar management

Travel coordination

Executive support

Communication

Cross-functional coordination

Discretion & confidentiality

Vendor management

Office operations

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Calendar systems

Expense platforms

Visitor management systems

Job description

IREN is seeking an Executive Assistant, Supply Chain Leadership to support the VP, AI Infrastructure Supply Chain and the VP, Data Center Equipment Procurement in Santa Clara. You will manage complex calendars, coordinate domestic and international travel, draft correspondence, and prepare briefing materials for senior leaders.

You'll partner with Legal, Finance, HR, and other executive offices, oversee office operations pre- and post-launch, and help stand up the Santa Clara office, vendor