AI-Driven Legal Ops Specialist – Hybrid NYC

Norm; New York (NY); Ibrido; USD 100.000 - 120.000; Tempo pieno

Vantaggi offerti da questo lavoro

401(k) with employer match

Health insurance

Dental insurance

Vision coverage

Unlimited paid time off

Free lunch in office daily

Employee referral bonus program

Descrizione del lavoro

Norm Ai in New York City is hiring a Legal Operations Specialist to provide legal administrative support, manage client operations, and oversee billing matters in a hybrid role. You will work with partners, counsel, and the operations team to organize client relationships and matter management.

You will handle drafting, filings, engagement letters, and compliance tracking while liaising with attorneys and external providers to optimize billing workflows and WIP monitoring.

Competenze

• 3–5+ years of experience as a paralegal, legal assistant, or billing coordinator in a law firm.
• Strong knowledge of legal administrative workflows, client billing practices, conflicts review, and timekeeping processes.
• Familiarity with corporate governance tasks (corporate filings, board materials, and maintaining minute books).
• Experience with legal billing software, e-billing platforms, and matter management systems.
• Excellent organizational skills with a proven ability to manage multiple matters simultaneously.
• Clear, professional communication skills: interface effectively with attorneys, clients, and vendors.
• Detail‑oriented with strong follow‑through and accuracy.
• Proactive and solutions‑oriented mindset in a fast‑paced environment.

Mansioni

• Draft, proofread, and manage legal documents and correspondence.
• Assist with preparation and review of corporate documents, filings, and minute books.
• Support matter intake and maintain organized client files.
• Conduct light legal research where needed.
• Track compliance deadlines and ensure corporate records remain up to date.
• Liaise with attorneys and clients to resolve billing questions or discrepancies.
• Partner with external service providers to implement and maintain billing tools.
• Monitor WIP, aged accounts, fee arrangements, and ensure adherence to client billing guidelines.
• Support engagement letters, client intake forms, and compliance certifications.
• Ensure client records meet regulatory and operational requirements.
• Maintain databases and systems to improve matter management and reporting.
• Support conflict checks, including our conflicts system.

Conoscenze

Paralegal workflows

Billing coordination

Timekeeping processes

Organization & multitasking

Professional communication

Attention to detail

Proactive problem solving

Strumenti

Legal billing software

e-billing platforms

Matter management systems

Descrizione del lavoro

Norm Ai in New York City is hiring a Legal Operations Specialist to provide legal administrative support, manage client operations, and oversee billing matters in a hybrid role. You will work with partners, counsel, and the operations team to organize client relationships and matter management.

You will handle drafting, filings, engagement letters, and compliance tracking while liaising with attorneys and external providers to optimize billing workflows and WIP monitoring.