AI-Driven Admin & Project Coordinator - Flexible Schedule

PAI; Saint Paul (MN); On-site; USD 57,308,000 - 68,770,000; Full time

Benefits offered by this job

403(b)

Paid time off

Health savings account

Dental insurance

Life insurance

Disability insurance

Paid holidays

Job summary

PAI is seeking an Administrative Assistant Project Coordinator to support the President and fundraising/communications efforts from an on-site location in Saint Paul, MN. The role combines administrative duties with project coordination across departments, leveraging AI tools to increase efficiency and impact.

The ideal candidate is organized, tech-friendly, comfortable with AI, and able to manage multiple priorities in a flexible schedule (32–40 hours/week).

Qualifications

• Previous administrative or project coordination experience.
• Ability to manage multiple priorities and meet deadlines.
• Experience using AI tools to improve efficiency.
• Strong written and verbal communication skills.

Responsibilities

• Provide admin and project support to the President, including scheduling and document prep.
• Assist fundraising and communications campaigns with coordination and tracking.
• Capture and organize photos/videos for communications materials.
• Monitor social media trends for engagement opportunities.
• Assist with donor data entry and maintaining donor records.
• Lead or coordinate projects and organize files and data.
• Use AI to draft correspondence and streamline reporting.
• Prepare reports and internal communications.
• Maintain organized electronic and paper files.
• Coordinate across departments to keep projects on track.
• Perform other duties as assigned.

Skills

Microsoft Office

Attention to detail

Written and verbal communication

AI tools usage

Multi-tasking

Discretion with confidential info

Cross-functional coordination

Tools

AI tools (ChatGPT, Claude, Copilot)

Job description

PAI is seeking an Administrative Assistant Project Coordinator to support the President and fundraising/communications efforts from an on-site location in Saint Paul, MN. The role combines administrative duties with project coordination across departments, leveraging AI tools to increase efficiency and impact.

The ideal candidate is organized, tech-friendly, comfortable with AI, and able to manage multiple priorities in a flexible schedule (32–40 hours/week).