AI Coordinator & Executive Admin — Dashboards & Systems

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Job summary

A private investment firm is seeking a highly organized and technologically proficient Administrative Assistant/AI Coordinator for a full-time role in Chicago. This position offers a competitive salary of $80,000–$90,000 and involves managing digital systems alongside providing comprehensive administrative support to the firm's leadership. Candidates should have 3–5 years of experience in a similar role, and proficiency in Power BI and Microsoft Office Suite is essential. A bachelor's degree is preferred. A comprehensive benefits package is included.

Qualifications

• 3–5 years of experience in an administrative or operational role.
• Demonstrated ability to learn new systems efficiently.
• Advanced proficiency in Excel and Outlook.

Responsibilities

• Manage priorities and enhance communication for executive leadership.
• Oversee firm's digital systems, ensuring optimal performance.
• Develop dashboards for data-informed decision-making.

Skills

Organizational skills

Technical aptitude

Verbal communication

Written communication

Analytical thinking

Self-motivation

Education

Bachelor’s degree preferred

Tools

Power BI

Microsoft Office Suite

Yardi

Deal Cloud

Job description

A private investment firm is seeking a highly organized and technologically proficient Administrative Assistant/AI Coordinator for a full-time role in Chicago. This position offers a competitive salary of $80,000–$90,000 and involves managing digital systems alongside providing comprehensive administrative support to the firm's leadership. Candidates should have 3–5 years of experience in a similar role, and proficiency in Power BI and Microsoft Office Suite is essential. A bachelor's degree is preferred. A comprehensive benefits package is included.