AI Communications & Change Specialist

Prometheus Federal Services; United States; Remote; USD 71,000 - 89,000; Full time

Job summary

Prometheus Federal Services seeks a Junior Communication Product Specialist to support VHA AI initiatives with enterprise communications, stakeholder engagement, and change management activities. You will help translate complex AI concepts into clear messaging for clinical, operational, and business audiences, while ensuring alignment with branding and governance policies.

The role emphasizes collaboration with AI program leaders, project managers, and subject matter experts to develop

Qualifications

• Bachelor's degree in Communications, Public Relations, Journalism, Marketing, Business Administration, English, or related field.
• Minimum of 5 years of professional experience supporting communications, public relations, stakeholder engagement, or marketing initiatives.
• Excellent written, editing, proofreading, and verbal communication skills.
• Experience developing presentations, reports, briefing materials, and stakeholder communications.
• Experience supporting communications within a technical, healthcare, government, or business environment.
• Strong organizational and time-management skills with the ability to manage multiple assignments simultaneously.
• Proficiency with Microsoft Office Suite, including PowerPoint, Word, Teams, and Outlook.
• Ability to communicate technical information to non-technical audiences.
• Strong attention to detail and commitment to quality.
• Authorized to work in the U.S. indefinitely without sponsorship.
• Ability to obtain and maintain a Public Trust clearance.

Responsibilities

• Develop, edit, and distribute communications supporting VHA AI initiatives, including emails, newsletters, briefings, presentations, reports, and digital content.
• Create clear and concise messaging that translates technical AI concepts for business, operational, and clinical audiences.
• Support development of communication materials related to AI governance, AI inventory reporting, AI risk management, and enterprise AI strategy initiatives.
• Ensure communications align with organizational priorities, branding standards, and stakeholder needs.
• Assist with developing FAQs, talking points, presentations, job aids, and informational materials.
• Support communication campaigns to increase awareness and participation in VHA AI programs and initiatives.
• Coordinate stakeholder engagement activities, including webinars, informational sessions, office hours, and working groups.
• Monitor channels and respond to inquiries in a timely, professional manner.
• Maintain communication calendars and stakeholder distribution lists.
• Support collaboration among VHA leadership, AI program teams, use case owners, and governance bodies.
• Coordinate logistics and communications for training events, governance meetings, and educational sessions.
• Develop meeting agendas, presentation materials, talking points, and post-event summaries.
• Document meeting outcomes, action items, and stakeholder feedback.
• Support AI educational and awareness events across the enterprise.
• Assist with virtual meeting facilitation using Microsoft Teams and related platforms.
• Support AI adoption governance and risk management communications.
• Help develop educational materials and awareness campaigns for responsible AI practices.
• Contribute to stakeholder readiness and adoption activities for AI programs.
• Maintain communication repositories, SOPs, FAQs, and resources.
• Support version control and publication processes for communications products.
• Organize materials in SharePoint, Teams, or other platforms.
• Keep communication assets current and accessible.

Skills

Writing & editing

Stakeholder engagement

Communications strategy

Education

Bachelor's degree in Communications

Tools

Microsoft Office

PowerPoint

Word

Teams

Outlook

Job description

Prometheus Federal Services seeks a Junior Communication Product Specialist to support VHA AI initiatives with enterprise communications, stakeholder engagement, and change management activities. You will help translate complex AI concepts into clear messaging for clinical, operational, and business audiences, while ensuring alignment with branding and governance policies.

The role emphasizes collaboration with AI program leaders, project managers, and subject matter experts to develop