AI Automation & Executive Operations Lead

Jobot; San Clemente (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobot is seeking an AI Automation & Executive Operations Lead to work directly with the CEO in a hybrid role that blends hands-on AI development with executive operations and administrative support in San Clemente, CA. The role splits time between building AI-powered automations and supporting the CEO with complex scheduling, travel planning, and strategic coordination.

The ideal candidate will personally develop AI tools, demonstrate hands-on experience with Claude Code, n8n, Make, and Zapier,

Qualifications

• Demonstrated experience building AI automations, AI agents, or workflow solutions.
• Hands-on experience with Claude Code, n8n, Make, Zapier, scripting, APIs, or comparable technologies.
• Experience supporting executives, managing business operations, or working with senior leadership.

Responsibilities

• Design, build, test, and implement AI-powered automations and workflows.
• Identify repetitive tasks and inefficient processes to automate.
• Train and support colleagues in adopting new AI tools and workflows.
• Provide high-level administrative and operational support to the CEO, including calendar management and travel arrangements.

Skills

AI automation

Executive support

Project coordination

Communication

On-site collaboration

Tools

Claude Code

n8n

Make

Zapier

Job description

AI Automation & Executive Operations Lead

$120000 - $180000 per year | San Clemente, CA | On-site | Permanent

AI Automation & Executive Operations – High-Impact Leadership Role

A bit about us:

We are an established, growing organization with a reputation for innovation, quality, and delivering exceptional customer experiences. Our team combines an entrepreneurial mindset with the resources and stability of an established business, creating an environment where new ideas are encouraged and individuals have the opportunity to make a meaningful impact.

We're passionate about finding smarter, faster, and more effective ways to operate. As technology continues to evolve, we're investing in artificial intelligence, automation, and modern business tools to transform how our teams work, communicate, and execute.

We believe AI should do more than help people write emails or summarize meetings. It should eliminate repetitive work, streamline operations, improve decision-making, and create real, measurable efficiencies across an organization.

That's where you come in!

We're looking for a highly motivated, technically curious, hands‑on AI builder who is excited to work directly with our CEO. This is a unique opportunity for someone who enjoys experimenting with emerging technologies, creating practical solutions, and bringing ideas to life.

The ideal candidate is someone who sees an inefficient process and immediately starts thinking about how to automate it. You're naturally curious, love learning new technologies, and aren't afraid to roll up your sleeves to build something yourself.

Equally important, you're an exceptional organizer and communicator who enjoys supporting senior leadership, managing priorities, and making sure the details are handled.

This is not a traditional Executive Assistant role. We're looking for someone who combines technical creativity, operational excellence, high energy, and a genuine passion for building with AI.

Why join us?

• Direct CEO Partnership: Work closely with an engaged executive leader who values innovation, initiative, and creative problem‑solving.
• Build with AI Every Day: Turn emerging AI technologies into practical business solutions.
• High‑Impact Projects: Help introduce automation and AI‑enabled workflows across multiple business functions.
• Freedom to Innovate: Bring ideas to the table, experiment with new tools, and take ownership of implementation.
• Unique Hybrid Opportunity: Combine AI development, business operations, and executive partnership in one role.
• Professional Growth: Expand your technical expertise while gaining exposure to executive leadership and business strategy.
• Entrepreneurial Environment: Join a team that values curiosity, accountability, collaboration, and people who make things happen.

Job Details

We are seeking an AI Automation & Executive Operations Lead to work directly alongside our CEO in a unique hybrid position combining hands‑on AI implementation with executive operations and administrative support.

Approximately 50% of this role will focus on building AI solutions and improving business processes, while the remaining 50% will involve supporting the CEO with executive administration, coordination, and operational execution.

AI Automation & Implementation (Approximately 50%)

• Personally design, build, test, and implement AI‑powered automations and workflows.
• Identify repetitive tasks and inefficient processes that can be improved through AI.
• Use technologies such as Claude Code, AI agents, ChatGPT, n8n, Make, Zapier, and other automation tools.
• Build practical solutions connecting business applications, spreadsheets, documents, email, calendars, and reporting systems.
• Experiment with emerging AI capabilities and proactively identify opportunities for implementation.
• Partner with departments to understand challenges and create scalable solutions.
• Train and support colleagues in adopting new AI tools and workflows.
• Measure the effectiveness of AI initiatives and continuously improve solutions.

Executive Operations & CEO Support (Approximately 50%)

• Provide high‑level administrative and operational support directly to the CEO.
• Manage complex calendars, scheduling, travel arrangements, and executive logistics.
• Prepare meeting materials, presentations, correspondence, and reports.
• Coordinate priorities and follow‑ups across multiple departments.
• Support special projects, operational initiatives, and executive communications.
• Anticipate needs, solve problems proactively, and keep competing priorities organized.
• Handle sensitive and confidential information with discretion.
• Take ownership of administrative responsibilities while continuously identifying opportunities to automate and improve them.

What We're Looking For

• Demonstrated experience personally building AI automations, AI agents, or workflow solutions.
• Hands‑on experience with Claude Code, n8n, Make, Zapier, scripting, APIs, or comparable technologies.
• Genuine enthusiasm for AI, emerging technologies, and continuous learning.
• Experience supporting executives, managing business operations, coordinating projects, or working directly with senior leadership.
• Exceptional organizational skills, communication, follow‑through, and attention to detail.
• Ability to translate business problems into practical technical solutions.
• Proactive, resourceful, energetic, and comfortable taking initiative without waiting for direction.
• Willingness to handle hands‑on administrative work as well as technical projects.
• Ability to work onsite five days per week in South Orange County.

What Will Make You Stand Out?

• You've personally built AI tools or automations that are actively being used.
• You enjoy experimenting with new AI models, agents, and automation platforms outside your assigned responsibilities.
• You can explain not only what you've built, but why you built it and what impact it had.
• You naturally identify problems and take initiative to solve them.
• You're equally comfortable building an AI workflow and organizing an executive's complex schedule.
• You bring energy, curiosity, creativity, and a collaborative attitude to your work.
• You thrive in fast‑moving environments where priorities evolve and no two days look the same.

Important:

We are looking for an AI builder, not simply an AI user. Candidates should be prepared to discuss specific automations, agents, or workflows they have personally developed and implemented.

If you're passionate about AI, love solving problems, and want the opportunity to work directly with a CEO to help transform business operations, we'd love to hear from you!

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

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