Agroforestry Contracts Coordinator

nature; United States; Remote; USD 60,000 - 88,000; Full time

Job summary

The North America Agroforestry Contracts Coordinator will support program priorities by managing contracts and payments to vendors, partners, and producers. This remote role requires coordinating timelines, reporting data, and guiding teams to ensure timely, accurate execution of program activities.

Based in the continental United States, you will collaborate with internal staff and external partners, possibly travel occasionally, and adapt processes to improve service delivery under grant

Qualifications

• Strong project management experience and ability to lead operations for a multi-disciplinary team.
• Experience coordinating contracts, budgets, and payments with vendors and partners.

Responsibilities

• Coordinate projects within defined timelines and budgets.
• Prepare reports by collecting and analyzing program data.
• Manage inquiries and assist with program materials and communications.
• Provide guidance on policies, procedures, and compliance.
• Schedule meetings and coordinate with vendors, project partners, and producers.

Job description

What We Can Achieve Together:

The North America Agroforestry Contracts Coordinator will be responsible for a variety of activities in support of the program's approved tactics and in support of the strategic priorities of the team. They will complete activities with multiple variables, setting realistic deadlines and managing the timeline. They will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. The Coordinator will be responsible for ensuring timely and accurate payments including but not limited to vendors, project partners and farmers who have met contractual obligations to implement agroforestry practices. The Coordinator will provide technical leadership and support to plan, direct, and implement effective processes for managing the contracts and payments, and lead communication efforts related to their execution. They will be responsible for scheduling and coordinating virtual and in-person meetings with vendors, project partners and/or producers as necessary to provide updates on process requirements. Duties may include assisting in the development of reports by collecting, assembling, and analyzing various types of programmatic data (both internal audiences and external project partners and funders). The Coordinator will handle inquiries about program activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Coordinator may communicate on behalf of their supervisor with internal and external sources including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of the program. The Coordinator will take on additional duties to enhance the work of the team, including, but not limited to, enhancing the systems and tools used by the team. They will keep up-to-date on market trends and best practices and adapt processes in order to improve services. The position will include limited travel, and may include limited work in the evenings and weekends as needed.

Responsibilities & Scope

• Work within scope of program's strategic goals.


• Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor.


• Coordinate projects with several variables, working within a defined timeline and budget.


• Demonstrate sensitivity in handling confidential information.


• Perform non-routine analysis, research and follow-through.


• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.


• Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.


• May act as a resource to others to solve problems and act in supervisor's stead when instructed.


• Provide input through project teams for the improvement of existing programs.


• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.


• Work is diversified and may not always fall under established practices and guidelines.


• May require occasional domestic travel for multi-day retreats, meetings, and conferences.


• May work flexible hours, including off-hours calls, to coordinate with staff, partners and suppliers across the US.

This is a full-time position, grant-funded through March 31, 2029 with the possibility of extension based on continued grant funding. Working location is remote from a home office within the continental United States or nearby TNC office if space is available.

We're Looking for You:

The North America Agriculture Program ("NA Ag") is a highly matrixed team that works closely with TNC divisions; state business units (BUs); and whole system and global teams to scale up the adoption of regenerative agriculture practices and programs across the U.S. We work with public agencies, companies, NGOs and others to unlock financial and technical assistance, mitigate risk, support producer-led networks, bolster innovation and technology, and advocate for best policies that enable agriculture practices that improve environmental and social outcomes. The North America Agroforestry Program is an initiative within NA Ag that currently focuses on implementation of a large USDA Advancing Markets for Producers grant that aims to deliver incentive payments to producers for planting trees, provide technical assistance for producers, and develop markets for agroforestry products. We're looking for a mission-driven, project management professional that understands how operations contribute to team and organizational success to support these efforts. The ideal candidate should have a strong project management skillset with experience leading operations functions for a diverse, multi-disciplinary team. They will possess exceptional communicat