Agroforestry Contracts Coordinator

USA The Nature Conservancy; New York (NY); Hybrid; USD 50,000 - 70,000; Full time

Job summary

The Nature Conservancy is seeking a North America Agroforestry Contracts Coordinator to support contract and payment processes for agroforestry initiatives. The role involves coordinating with vendors, partners, and producers, generating reports, and improving program operations while aligning with grant-funded priorities.

Remote work option from a home office in the continental U.S. or a nearby TNC office is available.

Qualifications

• Experience coordinating administrative processes.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.
• Experience managing contracting and payment processes.

Responsibilities

• Coordinate projects with multiple variables within timelines and budgets.
• Provide guidance on policies and procedures and ensure compliance.
• Manage invoices, contracting with vendors, and payments for projects.
• Schedule meetings with vendors, partners, and producers and share updates.
• Develop program materials, reports, and donor-facing communications.
• Support operations to improve systems and tools for the team.

Skills

Project management

Communication

Data reporting

Cross-team collaboration

Contracting & payments

Education

Bachelor’s degree + 2 years experience or equivalent

Job description

What We Can Achieve Together

The North America Agroforestry Contracts Coordinator will be responsible for a variety of activities in support of the program’s approved tactics and in support of the strategic priorities of the team. They will complete activities with multiple variables, setting realistic deadlines and managing the timeline. They will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. The Coordinator will be responsible for ensuring timely and accurate payments including but not limited to vendors, project partners and farmers who have met contractual obligations to implement agroforestry practices. The Coordinator will provide technical leadership and support to plan, direct, and implement effective processes for managing the contracts and payments, and lead communication efforts related to their execution. They will be responsible for scheduling and coordinating virtual and in-person meetings with vendors, project partners and/or producers as necessary to provide updates on process requirements. Duties may include assisting in the development of reports by collecting, assembling, and analyzing various types of programmatic data (both internal audiences and external project partners and funders). The Coordinator will handle inquiries about program activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Coordinator may communicate on behalf of their supervisor with internal and external sources including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of the program. The Coordinator will take on additional duties to enhance the work of the team, including, but not limited to, enhancing the systems and tools used by the team. They will keep up-to-date on market trends and best practices and adapt processes in order to improve services. The position will include limited travel, and may include limited work in the evenings and weekends as needed.

Responsibilities & Scope

Work within scope of program’s strategic goals. Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor. Coordinate projects with several variables, working within a defined timeline and budget. Demonstrate sensitivity in handling confidential information. Perform non-routine analysis, research and follow-through. Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements. Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation. May act as a resource to others to solve problems and act in supervisor’s stead when instructed. Provide input through project teams for the improvement of existing programs. Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain. Work is diversified and may not always fall under established practices and guidelines. May require occasional domestic travel for multi-day retreats, meetings, and conferences. May work flexible hours, including off- hours calls, to coordinate with staff, partners and suppliers across the US. This is a full-time position, grant-funded through March 31, 2029 with the possibility of extension based on continued grant funding. Working location is remote from a home office within the continental United States or nearby TNC office if space is available.

We’re Looking for You

The North America Agriculture Program (“NA Ag”) is a highly matrixed team that works closely with TNC divisions; state business units (BUs); and whole system and global teams to scale up the adoption of regenerative agriculture practices and programs across the U.S. We work with public agencies, companies, NGOs and others to unlock financial and technical assistance, mitigate risk, support producer‑led networks, bolster innovation and technology, and advocate for best policies that enable agriculture practices that improve environmental and social outcomes. The North America Agroforestry Program is an initiative within NA Ag that currently focuses on implementation of a large USDA Advancing Markets for Producers grant that aims to deliver incentive payments to producers for planting trees, provide technical assistance for producers, and develop markets for agroforestry products. We’re looking for a mission-driven, project management professional that understands how operations contribute to team and organizational success to support these efforts. The ideal candidate should have a strong project management skillset with experience leading operations functions for a diverse, multi‑disciplinary team. They will possess exceptional communication and collaboration skills and experience designing, organizing, and directing complex projects.

What You’ll Bring

Minimum Qualifications

• Bachelor’s degree and 2 years related experience or equivalent combination.
• Experience coordinating administrative processes.
• Experience generating reports and interpreting data.
• Experience in business writing, editing, and proofreading.
• Experience organizing time and managing diverse activities to meet deadlines.
• Experience working across teams and communicating with a wide range of people.
• Experience managing contracting and payment processes.

Desired Qualifications

• Experience engaging with and serving farmers.
• Demonstrated experience using diplomacy and tact to build strong relationships.
• Knowledge of current trends in regenerative agriculture and/or agroforestry.

Salary Information

The starting pay range for a candidate selected for this position is generally within the range of $50,000 - $70,000. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate's location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.

Who We Are

The Nature Conservancy’s mission is to