Aging Services Events Coordinator

Chatham, County of (NC); North Carolina; On-site; USD 30,000 - 52,000; Part time

Job summary

Chatham County is seeking an energetic Events Coordinator to plan and execute a wide range of community programs for aging adults across the county. The 30-hour-per-week position collaborates with staff, volunteers, and community partners to deliver engaging events such as Senior Games, SilverArts, Healthy Aging Expo, and Veterans Celebration, ensuring accessibility and inclusivity.

Qualifications include a high school diploma or GED and at least two years of event planning and budgeting.

Qualifications

• High school diploma or GED and at least two years of experience in event planning and budgeting.
• Experience working with aging adults preferred.

Responsibilities

• Designs, develops, and implements a diverse calendar of on-site and off-site events.
• Oversees all logistical aspects of events, including scheduling, setup, catering, supplies, and equipment.
• Prepares and monitors event budgets; tracks expenses and ensures cost-effective use of resources.
• Creates promotional flyers and materials for events.
• Promotes events within the community and with partners.
• Liaises with vendors and stakeholders to secure services and collaboration.
• Ensures events are inclusive and accessible for participants.
• Recruits, trains, and evaluates staff and volunteers; supervises event teams.
• Ensures compliance with regulations and safety guidelines; addresses issues promptly.

Skills

Event planning

Budget management

Public speaking

Volunteer management

Communication

Vendor relations

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Are you an enthusiastic individual looking to be part of an exciting and engaging work environment where no two days are the same? This 30-hour-per-week position offers the opportunity to work alongside an amazing, collaborative team dedicated to enriching the lives of aging adults across Chatham County. Through innovative programming and meaningful events, this role plays a vital part in fostering connection, celebration, and lifelong engagement. If you thrive in a dynamic setting, enjoy working with community partners and volunteers, and are passionate about making a positive impact, this position offers rewarding work that is never boring and deeply fulfilling.

This position is responsible for planning, developing, and executing a wide range of events that support and enrich the lives of aging adults across the county. This role manages all aspects of county-wide special events such as the Senior Games, SilverArts, Healthy Aging Expo, 6 Over 60 Celebration, Veterans Celebration, and other non-center-specific programs. This position works closely with internal staff, community partners, and volunteers to deliver engaging, accessible, and meaningful experiences for participants. This position also performs intermediate administrative work that supports the overarching mission of helping aging adults remain independent and thrive in their own homes. Work is performed under the general supervision of the Director and requires regular presence at both the Pittsboro Center for Active Living and the Siler City Center for Active Living.

The following essential functions serve as a general guide for this position. Position functions are subject to change based on departmental needs and external factors including, but not limited to, regulatory requirements.

• Designs, develops, and implements a diverse calendar of on-site and off-site events, including Senior Games, SilverArts, Healthy Aging Expo, 6 Over 60, Veteran's Celebration Event, and more;
• Oversees all logistical aspects of events, including facility scheduling, room setup, food and beverage service coordination, purchasing of event supplies, and equipment needs;
• Prepares, manages, and monitors event budgets; tracks expenses, handles payments, and ensures cost-effective use of resources;
• Creates flyers and other promotional materials for events;
• Works with others to promote events throughout the community;
• Speaks at special events through such tasks as providing welcoming and closing remarks and introducing speakers;
• Serves as the primary liaison with vendors, community organizations, and other stakeholders to secure services and collaborative support for events;
• Ensures event offerings are inclusive and tailored to the diverse interests and abilities of participants, fostering an engaging and supportive community atmosphere;
• Recruits, trains, supervises, and evaluates staff and volunteers who assist with the planning and execution of events and activities;
• Ensures all events comply with federal, state, and local regulations, as well as internal safety and facility guidelines, maintaining a safe environment for all participants;
• Proactively addresses issues or challenges that arise before, during, or after events, making timely decisions to ensure smooth operations and participant satisfaction;
• Performs other duties as assigned.

High school diploma or GED, and at least two (2) years of experience in event planning and budgeting; or an equivalent combination of education and experience. Experience working with aging adults is preferred.

• Knowledge of event planning and program development;

• Thorough understanding of planning, organizing, and implementing events and activities tailored to aging adults, including recreational, educational, and cultural programming;
• Knowledge of Aging Services and familiarity with the physical, emotional, and social needs of aging adults, including best practices for promoting healthy aging and communityengagement;
• Ability to speak publicly in front of large groups;
• Ability to create and manage event budgets, track expenses, and ensure responsible use of public or grantfunding;
• Strong ability to manage multiple events, deadlines, and priorities simultaneously with attention to detail and accuracy;
• Excellent written and verbal communication skills, with the ability to work effectively with diverse groups, including aging adults, volunteers, staff, vendors, and community partners;
• Ability to identify issues quickly and implement effective solutions in a calm, professional manner;
• Skilled in training, supervising, and motivating staff and volunteers in a collaborative work environment;
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and the ability to learn event management, scheduling, and registration systems;
• Knowledge of safety and compliance standards;
• Knowledge and understanding of relevant health, safety, and accessibility regulations, including those applicable to public events and agingpopulations;
• Ability to adjust plans as needed and bring creative ideas to enhance the quality and impact of programs;
• Ability to establish and maintain effective working relationships with county officials, employees, associates, community groups, and the general public.

Physical Requirements This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking, hearing, use of hands and fingers, handling, feeling, reaching with hand and arms and repetitive motions, frequently requires walking and occasionally requires standing, stooping, kneeling, crouching, crawling, pushing, pulling and lifting; work has standard vision requirements; work requires vocal communication to express or exchange ideas by means of spoken word; work requires hearing to perceive information at normal spoken levels; work requires preparing and analyzing written or computer data, using measuring devices, operating motor vehicles or equipment and observing general surroundings and activities; work occasionally requires exposure to outdoor weather conditions; work is generally in a moderately quiet location (e.g. business office).

Special Requirements Must possess a valid North Carolina driver's license. Must be able to work occasional evenings and weekends to meet event needs.