AGFC Administrative Specialist

Arkansas Game & Fish Commission; Little Rock (AR); On-site; USD 38,000 - 46,000; Full time

Job summary

Arkansas Game and Fish Commission is seeking an Administrative Specialist to coordinate daily office activities, research data, and prepare special reports for division leadership. The role involves developing and revising administrative policies, and supporting budgeting and fiscal tasks within the agency.

The position requires at least a high school diploma with training in business management and three years of related experience; strong communication, research, and computer skills are

Qualifications

• Formal education equivalent to a high school diploma with additional training in business management or related field.
• Three years of related work experience may substitute for part of the education requirement.

Responsibilities

• Coordinate office activities and prepare reports.
• Develop, revise, and recommend administrative policies and procedures.
• Compile financial information and monitor expenditures for budget proposals.
• Respond to inquiries and provide information about programs and policies.
• Oversee leave records, calendars, and correspondence; may supervise staff.
• Provide customer service and assist with license sales and publications.

Skills

Mathematics

Statistics

Research methods

Office software

Oral & written reports

Policy interpretation

Financial reporting

People management

Google Suite

Education

High school diploma + 1 year specialized training in business management

3 years related work experience

Tools

Google Suite

Job description

AGFC Administrative Specialist - AGFC Administrative Specialist
Position number:22096331

The formal education equivalent of a high school diploma, plus one year of specialized training in business management, business education, or a related field; plus three years of experience in a specialized or a related field applicable to work performed.

OTHER JOB-RELATED EDUCATION AND/OR EXPERIENCE MAY BE SUBSTITUTED FOR ALL OR PART OF THESE BASIC REQUIREMENTS, EXCEPT FOR CERTIFICATION OR LICENSURE REQUIREMENTS, UPON APPROVAL OF THE HUMAN RESOURCES CHIEF.

Preferred Education and/or Experience:

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Knowledge, Abilities, and Skills:

• Knowledge of the principles and practices of mathematics and statistics.
• Knowledge of research and analysis techniques and methods
• Knowledge of work-related subject areas
• Proficiency with standard office computer technology and applications
• Ability to prepare, present, and review oral and written information and reports.
• Ability to research and analyze related work program information
• Ability to develop, recommend, interpret, and apply policies and procedures
• Ability to analyze financial records and prepare reports
• Ability to plan, organize, and direct the work of others

Preferred Knowledge, Abilities, and Skills:

• Clear communicator
• Problem solver
• Proficient in Google Suite

Job Summary:

The Arkansas Game and Fish Commission (AGFC) Administrative Specialist is responsible for coordinating office activities, researching and preparing special reports, and developing, revising, and recommending administrative policies and procedures as directed by the supervisor. This position is governed by state and federal laws and agency policy.

Typical Functions:

• Researches and analyzes data pertinent to work programs and/or agency/institution goals and objectives, and prepares reports explaining findings and recommendations
• Assists in developing or revising policies, procedures, and directives based on research findings; submits to supervisor for approval
• Compiles financial information used by the supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency
• Reviews and answers or prepares correspondence relating to agency/institution programs
• Interprets agency administrative directives, policies, and procedures to ensure consistent application
• Provides information, assistance, and clarifications to interested parties concerning agency/institution programs, policies, and procedures
• Assists supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence
• May supervise a small administrative support staff and evaluate the work performance of incumbents
• May providecustomer service by: greeting and directing the public, answeringphones, selling hunting and fishing licenses, and distributing publications
• May assistin weekly record-keeping systems on license sales, deposits, and credit card reports
• Performs other duties as assigned

Specific Duties and Responsibilities:

• Communicate with the public through phone and email
• Support the Education Division leadership team with office tasks, events, and planning
• Manage division purchasing and other fiscal tasks as needed

Certificates, Licenses, or Registrations:

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Special Job Dimensions:

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Other Specific Information:

• Must be able to collaborate with division staff on projects and needs as they arise
• Must be able to communicate clearly and effectively with staff and the public

As an equal opportunity employer, the Commission will make any reasonable accommodationsnecessaryto ensure equal employment opportunities.