Agency Production & Budget Analyst

The Apex Agency; Irvine (CA); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Pet-friendly

Team events

Hybrid work

Job summary

The Apex Agency in Irvine, CA (hybrid) is seeking a Production Analyst to own and strengthen project records behind our agency work. You’ll partner with Project Managers, Executive Producers, Account Leads, and Finance to keep project structures, budgets, staffing, labor, and costs accurate in Scoro, our ERP system.

You'll turn real-world activity into reliable system records, spot gaps early, and help leaders make smart decisions before issues escalate.

Qualifications

• 2–5 years experience in project operations, production management, or related roles.
• Experience with budgets, labor tracking, purchase orders, vendor costs, invoicing, and reconciliations.
• Excellent Excel skills and comfort with ERP/PM/financial platforms; Scoro a plus.

Responsibilities

• Set up and maintain project structures in Scoro: budgets, phases, tasks, and staff.
• Link staffing, timelines, and costs to budgets to minimize gaps and surprises.
• Collaborate with EPs and PMs to review activity, budgets, and invoices; keep records in sync.
• Assist in building quotes and budgets using approved rates and estimates.
• Maintain the project’s financial story with approvals, changes, and documentation.
• Prepare reports to explain variances and provide actionable insights to leadership.

Skills

Budgeting

Labor tracking

Vendor management

Invoicing

Financial reconciliations

Tools

Excel

ERP system

Scoro

Job description

The Apex Agency in Irvine, CA (hybrid) is seeking a Production Analyst to own and strengthen project records behind our agency work. You’ll partner with Project Managers, Executive Producers, Account Leads, and Finance to keep project structures, budgets, staffing, labor, and costs accurate in Scoro, our ERP system.

You'll turn real-world activity into reliable system records, spot gaps early, and help leaders make smart decisions before issues escalate.