Project Accounting Analyst

Apex Companies; United States; On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

Life insurance (company-paid)

Disability insurance (short & long‑/ )

401k plan

Paid time off & holidays

Cross-training opportunities

Variety of projects

Job summary

Apex Companies is seeking a Project Accounting Analyst in the United States to manage project setup, invoicing, collections, and financial monitoring. You’ll collaborate with project managers to ensure accurate revenue, costs, and compliance with contract terms, contributing to efficient financial operations across multiple projects.

The role emphasizes attention to detail, cross-functional teamwork, and timely reporting, with opportunities for career growth within a nationally expanding firm.

Qualifications

• Associates Degree or currently pursuing in Business Administration or Accounting.
• 3-5 years office experience; professional services a plus.
• Experience with Cost and Revenue tracking a plus.
• Highly organized with strong attention to detail.
• Proficient with MS Office/Excel.
• Familiarity with accounting operating systems is a plus.
• Vision or Deltek product experience a plus.
• Excellent written and verbal communication skills.

Responsibilities

• Project Set-up & Maintenance following client contracts and PSF.
• Invoicing: prepare and review invoices in line with contracts.
• Collections: follow up on overdue invoices and coordinate with project managers.
• Monitor Projects and Financials: review WIP, backlog, and revenue recognition.

Skills

MS Office/Excel proficiency

Excellent written and verbal comms

Strong organizational skills

Self-starter / multi-tasker

Team collaboration

Education

Associate degree in Business Admin or Accounting

Tools

Vision software

Deltek

Accounting software

Job description

Are you driven to grow, lead, and make a meaningful impact? At Apex, we’re building more than a consulting and engineering firm—we’re creating a place where your career accelerates, your contributions matter, and your potential is fully realized. We believe your growth is our growth, which is why we invest in your development at every stage of your career. Here, you’ll work on projects that shape communities, protect the environment, and create lasting impact, all while being empowered with the autonomy and flexibility to do your best work.

Fueled by high-quality delivery, exceptional client retention, and strategic acquisitions, Apex Companies continues to rank among the fastest-growing firms in the AEC industry, recently recognized by the Zweig Group for our industry-leading growth. Our success is grounded in strong leadership, a collaborative culture, and a shared commitment to delivering exceptional outcomes.

As we continue to expand, we're looking for high-performing professionals who are ready to lead, collaborate, innovate, and create impact. At Apex, you help shape what's next. When we succeed together, we share in that success. All Apex positions are eligible for annual bonus opportunities, reinforcing our commitment to recognizing and rewarding meaningful contributions that drive our collective growth.

Your Responsibilities As a Project Accounting Analyst

Project Set-up & Maintenance

• Ensure Projects are set-up in the accounting system in accordance with the client contract in a timely manner.
• Review and ensure contract terms agree to information provided on Project Set-up form (PSF).
• Maintain project-related records, including contracts, change orders, PSF and other project related documents.
• Ensure billing rates are set-up in accordance with the contract and/or company guidelines.
• Ensure change orders are processed timely.
• Assist project managers to ensure revenue and cost budgets are set-up properly.
• Close out projects timely upon completion.

Invoicing

• Review project expenses and ensure they are reflected correctly and calculating at correct rates.
• Establish a regular routine for preparing invoices and submitting to project managers for review and approval.
• Ensure all invoices and billings are prepared in accordance with contract and/or company guidelines.
• Ensure all invoices are posted into the accounting system when submitted to clients
• Reconcile all unbilled (WIP) or deferred (negative WIP) balances monthly and address or elevate accordingly.
• Ensure subcontractor invoices are entered timely and paid according to APEX’s pay-when-paid policy/guidance.

Collections

• Establish a regular routine for “courtesy” follow-ups on invoices submitted to clients.
• Review past-due invoices on a weekly basis with project managers and determine a plan of action for following up with the client. This should include documenting actions taken.
• Coordinate with Corporate Receivable Staff regarding collections.
• Track retainers and application of retainers to projects.

Monitor Projects and Project Financials

• Review and work with project/division managers on an on-going basis to address the following:
• Negative Backlog - Projects where JTD revenue exceeds budget.
• WIP balances – determine the cause and resolution of any WIP balances after billings are complete and elevate to management as needed.
• Inactive project – review inactive projects or projects without activity for an extended period and if WIP and A/R balances are clear, complete or close-out as appropriate.
• Ensure accurate cost and revenue accruals on projects, and research any discrepancies
• Understand and validate appropriate revenue recognition on projects.

Other Responsibilities

• Compile information for internal and external auditors as required.
• Attend project reviews and meetings regarding your projects (financial information or discussions).
• Support project managers on any project-related financial activities.
• Support and develop ad-hoc reports as needed for management.
• Support compliance on corporate initiatives.
• Communicate effectively with other project team members, and elevate concerns to management.
• Support other ad hoc tasks as deemed necessary.

Why You'll Love Working For Us

• Medical, dental and vision plan options.
• Company-paid life, short, and long-term disability insurance.
• 401k plan.
• Paid time-off and holidays.
• Cross-training and the ability to work on a variety of projects.
• Other perks and incentives.
• Working with the best and brightest in the industry.
• 1,500+ employee national firm with 50+ locations across the US.

What We're Looking For

• Associates Degree or currently pursuing – preferably in Business Administration or Accounting
• Minimum of 3-5 years of office experience, professional services a plus
• Experience with Cost and Revenue tracking a plus
• Highly organized and strong attention to detail
• Proficient with MS Office/Excel
• Familiarity with one or more accounting operating systems is a plus
• Vision or Deltek product experience a plus
• Well organized and able to track and report information
• Multi-tasker and Self Starter
• Excellent written and verbal communication skills.

Apex Job Title: Project Accounting Analyst

Req ID: 12045

Hourly Expected Pay Range: $26 USD - $28 USD

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