Agency Procurement & Program Administrator

State-of-Maine; Augusta (ME); Hybrid; USD 56,000 - 79,000; Full time

Benefits offered by this job

13 paid holidays

Vacation leave

Health insurance

MainePERS retirement

Gym membership reimbursement

Job summary

The Department of Health and Human Services (DHHS) opening is for an Agency Procurement & Program Administrator in Augusta, Maine. This full-time role includes partial telework with management approval and focuses on drafting contracts, budgeting, and procurement activities for behavioral health services.

The ideal candidate coordinates with program managers, finance staff, and leadership to forecast spending and ensure compliant, effective contracts across OBH and related state agencies.

Qualifications

• Advanced education, training, and/or experience in contract administration, accounting, procurement, project management, or related field.
• Demonstrated experience coordinating multifaceted projects.
• Exceptional written communication and technical writing skills related to contracts.

Responsibilities

• Draft and develop contractual agreements including required language and budget reviews.
• Procure behavioral health services, construct contracts, and monitor performance.
• Collaborate with OBH, DHHS, and other state agencies to ensure successful implementation.

Skills

Contract administration

Budgeting and forecasting

Data analysis

Project coordination

Job description

Department of Health and Human Services (DHHS) Opening Date: September 1, 2026 Closing Date: September 15, 2026 Job Class Code: 0335 Grade: 26 (Pro/Tech) Salary: $56,264.00 - $78,998.40 per year Position Number: 03030-4462 Location: Augusta This is a full-time position located in Augusta, Maine and allows for partial telework with management approval. Currently, this position is not eligible for visa sponsorship or STEM-OPT extensions.

We’re recruiting to fill an Agency Procurement & Program Administrator role on the Finance & Contracts team within the Office of Behavioral Health (OBH). This position drafts and develops contractual agreements to include the completion of all required language, documentation, budget reviews, and works closely with leadership, program managers, finance, and contract management on all procurement activities.

The ideal candidate meets the requirements and is a motivated team player who works well independently and collaborates effectively with others to achieve success.

Core Responsibilities:

The Agency Procurement & Program Administrator position is an integral part of the Finance & Contracts team at OBH, working closely with program managers to procure behavioral health services, construct contracts, and monitor contract performance. OBH administers roughly 300 provider contracts annually and this essential position assists in the financial planning, monitoring, and evaluation of substance use disorder and mental health programs and services and collaborates across OBH, the Department of Health and Human Services (DHHS), and other State Agencies to ensure successful implementation of services. The position analyzes the performance of OBH contracts by working with program managers, finance staff, and by running reports to forecast spending projections to assist in making informed allocation decisions.

Minimum Qualifications:

A successful candidate will: Have advanced education, training, and/or experience in contract administration, accounting, procurement, project management, financial management, or another related field. Have demonstrated experience coordinating multifaceted projects.

Preferences will be given to candidates that demonstrate expertise in the following competencies:

• Exceptional written communication and technical writing skills, preferably related to contracts and/or RFP’s.
• Ability to interpret and present large amounts of data in a clear, accurate, and concise way.
• Ability to understand budgets and use financial data to tell a story.

Agency information:

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office of Behavioral Health (OBH) within the Department of Health & Human Services (DHHS) is responsible for providing leadership and active partnership in Maine’s comprehensive system of support to communities and individuals with substance use and mental health conditions across the prevention, intervention, treatment and recovery system, and across the lifespan through a network of community providers.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave – All employees who are welcoming a child—including non-birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.