Agency Procurement & Program Administrator

Department of Health and Human Services; United States; Hybrid; USD 56,000 - 79,000; Full time

Benefits offered by this job

Paid holidays

Vacation leave

Health insurance

Retirement plan

Job summary

The Department of Health and Human Services, Office of Behavioral Health, is recruiting for an Agency Procurement & Program Administrator in Augusta, Maine. This full-time role supports procurement, contract construction, and performance monitoring of behavioral health services, with a focus on financial planning and cross-agency collaboration.

Ideal candidates have advanced education or experience in contract administration, procurement, or financial management, plus strong written and

Qualifications

• Advanced education or experience in contract administration, accounting, procurement, project management, or financial management.
• Experience coordinating multifaceted projects.
• Excellent written communication and technical writing skills, especially related to contracts/RFPs.
• Ability to present data and budgets clearly and concisely.

Responsibilities

• Procure behavioral health services and construct contracts.
• Monitor contract performance and financial planning.
• Forecast spending and allocation decisions with program managers and finance staff.
• Collaborate across OBH, DHHS, and other agencies for successful service delivery.

Skills

Written communication

Data interpretation

Budget understanding

Contract analysis

Education

Advanced education in related field

Procurement experience

Project management

Financial management

Job description

Position Overview

This is a full‑time position located in Augusta, Maine and allows for partial telework with management approval. Currently, this position is not eligible for visa sponsorship or STEM-OPT extensions. We’re recruiting to fill an Agency Procurement & Program Administrator role on the Finance & Contracts team within the Office of Behavioral Health (OBH).

Job Class Code: 0335 Grade: 26 (Pro/Tech) Salary: $56,264.00 - $78,998.40 per year Position Number: 03030-4462 Location: Augusta. Opening Date: September 1, 2026 Closing Date: September 15, 2026. This is a full‑time position at the State of Maine.

Core Responsibilities

The Agency Procurement & Program Administrator position is an integral part of the Finance & Contracts team at OBH, working closely with program managers to procure behavioral health services, construct contracts, and monitor contract performance. OBH administers roughly 300 provider contracts annually and this essential position assists in the financial planning, monitoring, and evaluation of substance use disorder and mental health programs and services and collaborates across OBH, the Department of Health and Human Services (DHHS), and other State Agencies to ensure successful implementation of services. The position analyzes the performance of OBH contracts by working with program managers, finance staff, and by running reports to forecast spending projections to assist in making informed allocation decisions.

Minimum Qualifications

• Have advanced education, training, and/or experience in contract administration, accounting, procurement, project management, financial management, or another related field.
• Have demonstrated experience coordinating multifaceted projects.

Preferences will be given to candidates that demonstrate expertise in the following competencies:

• Exceptional written communication and technical writing skills, preferably related to contracts and/or RFP's.
• Ability to interpret and present large amounts of data in a clear, accurate, and concise way.
• Ability to understand budgets and use financial data to tell a story.

Agency Information

The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State's population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers. The Office of Behavioral Health (OBH) within the Department of Health & Human Services (DHHS) is responsible for providing leadership and active partnership in Maine's comprehensive system of support to communities and individuals with substance use and mental health conditions across the prevention, intervention, treatment and recovery system, and across the lifespan through a network of community providers.

Benefits

• Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime‑exempt employees receive personal leave. When you or immediate members of your family are ill, utilize 12 days of sick leave per year.
• Health Insurance Coverage – The State of Maine pays 85%-95% of employee-only premiums ($12,213.60 - $13,650.48 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
• Retirement Plan – The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts – Set aside money pre‑tax to help pay for out‑of‑pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including non‑birthing and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation – Save additional pre‑tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full‑time. State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

About Us

Join Maine State Government and Make a Difference in Your Community. If you're looking for a fulfilling career that allows you to serve the public and make a difference, consider working with Maine State Government! Our departments boast an array of professions, including attorneys, biologists, correctional officers, equipment operators, engineers, human resources professionals, information technology experts, law enforcement officers, nurses, park rangers, social workers, and transportation workers. With more than 100 agencies, boards, and offices, Maine State Government is the perfect place to explore various industries and interests. Whether you're interested in finance or forestry, there's an opportunity for you to help make Maine an even better place to live.

Next Steps

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you.

Equal Opportunity Statement

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

Reasonable Accommodations

Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.