Agency Payroll Coordinator & Timekeeper

Illinoiscomptroller; Springfield (IL); On-site; USD 68,000 - 98,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid parental leave

Deferred compensation

Sick days

Vacation days

Personal days

State holidays

Job summary

The Illinois Law Enforcement Training and Standards Board is seeking a qualified Agency Payroll Coordinator & Timekeeper in Springfield, IL. You will handle payroll policy, timekeeping, and retirement system coordination under the Chief Fiscal Officer.

Ideal candidates will manage confidential duties, stay current on regulations, and support onboarding/offboarding with payroll. This role offers robust benefits and a union work environment.

Qualifications

• Four-year college degree in business or public administration.
• At least one year of administrative experience in public or business organization or training program.
• Experience with timekeeping data and payroll systems as listed.
• Ability to work in a fast-paced, highly organized environment.

Responsibilities

• Serve as Agency Payroll and SERS Coordinator under the Chief Fiscal Officer.
• Act as Agency timekeeper for master timekeeping functions.
• Review and improve payroll and timekeeping procedures per regulations.
• Support onboarding/offboarding with payroll and timekeeping functions.
• Provide backup liaison duties with the Agency Procurement Officer.

Skills

Timekeeping systems

Payroll systems

Public sector rules

Relationship building

Education

Four-year college in business or public administration

Tools

CTAS

BlueZone

eTime

Employee Central

HANA

Mobius

SAP

ERP

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant's wage or salary history. Employment decisions are not made based on an applicant's wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 57555
Opening Date: 09/22/2026
Closing Date: 10/06/2026
Agency: Illinois Law Enforcement Training and Standards Board
Class Title: EXECUTIVE I - 13851
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $6,135 monthly; Full Range $6,135 - $8,790 monthly
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC062 Technical Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Position Overview:

The Illinois Law Enforcement Training & Standards Board invites well qualified candidates to apply for the position of Agency Payroll Coordinator & Timekeeper. Under the direction of the Chief Fiscal Officer, this position serves as the Agency Payroll and State Employee Retirement System (SERS) Coordinator, implementing policy and performing the full range of highly responsible, complex, specialized, and confidential duties relating to the payroll function. As the Agency’s timekeeper, this individual will be responsible for performing the full range of highly responsible, complex, specialized, and confidential duties relating to master timekeeping functions. Additionally, as a fiscal section liaison, this position will be performing skilled supportive backup functions with the Agency Procurement Officer. The ideal candidate will have the ability to work in a fast-paced environment, be highly organized, develop positive, cooperative working relationships while being capable of multi-tasking to keep up with the demands of a busy and growing agency. ILETSB is conveniently located at the southern edge of downtown Springfield in a beautifully maintained building across from the Lincoln’s Home National Historic Site with free secured parking on-site.

Illinois Law Enforcement Training and Standards Board offers a robust benefit package including:

• Health, life, vision, and dental insurance
• Paid Parental leave
• Pension Plan
• Deferred Compensation, and other pre-tax benefit programs
• Employees earn (12) paid sick days annually
• (10-25) paid vacation days (based on years of service)
• Employees earn (3) paid personal days (pro-rated based on start date)
• (13-14) paid state holidays annually

Work hours and schedule will be mutually agreed upon by supervisor during the onboarding process.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger- something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions

• Under direction of the Chief Fiscal Officer, serves as the Agency Payroll and State Employee Retirement System (SERS) Coordinator, implementing policy and performing the full range of highly responsible, complex, specialized, and confidential duties relating to the payroll function.
• Serves as the Agency timekeeper, performing the full range of highly responsible, complex, specialized, and confidential duties relating to master timekeeping functions.
• As a function administrator, reviews, organizes, plans, executes, controls and evaluates payroll and timekeeping procedures to ensure all records are processed and maintained in accordance with statutory and state regulations and policies.
• Stays informed of new developments related to payroll and timekeeping functions, monitors changes and advancements and confers with management on the integration of payroll and timekeeping function activities to resolve any administrative problems and improvements.
• Supports agency onboarding and offboarding with payroll and timekeeping functions.
• Performs skilled supportive and backup functions as the fiscal section liaison with Agency Procurement Officer (APO).
• Performs other duties as required or assigned which are reasonable within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years college with courses in business or public administration.
• Requires one (1) year of responsible administrative experience in public or business organization, or completion of an agency approved professional management training program.

Specialized Skills

• One (1) year or more of professional experience with timekeeping-related data and reporting systems including Central Time & Attendance System (CTAS), BlueZone, eTime, Employee Central, HANA and Mobius, or similar timekeeping systems.
• One (1) year or more of experience with payroll related data and reporting systems including Enterprise Resource Planning (ERP)/Systems Applications Products (SAP) and Central Payroll.
• One (1) year or more of professional experience working and complying with laws and regulations such as the Illinois Personnel Code, Personnel Rules, Pay Plan, Alphabetic Index, collective bargaining contracts, and guidelines derived there from.
• One (1) year or more of work experience requiring the ability to develop and maintain positive, cooperative working relationships, specifically with all levels of agency staff, but also with state government officials and the general public.

Preferred Qualifications

• One (1) year or more of professional experience with timekeeping-related data and reporting systems including Central Time & Attendance System (CTAS), BlueZone, eTime, Employee Central, HANA and Mobius, or similar timekeeping systems.
• One (1) year or more of experience with payroll related data and reporting systems including Enterprise Resource Planning (ERP)/Systems Applications Products (SAP), or similar systems for payroll purposes.
• One (1) year or more of professional experience working and complying with laws and regulations such as the Illinois Personnel Code, Personnel Rules, Pay Plan, Alphabetic Index, and collective bargaining contracts and guidelines derived there from.
• One (1) year or more of work experience requiring the ability to develop and maintain positive, cooperative working relationships, specifically with all levels of agency staff, but also with state government officials and the general public.

Conditions of Employment

• Overtime is a condition of employment, and employee may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.
• Proficiency in Microsoft Word, Outlook, PowerPoint, Excel & Internet applications.
• Requires ability to travel to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry-related topics relevant to job duties; Requires appropriate, valid driver's license.
• This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567(c)). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. This job may require a good deal of walking or standing and involves sitting for long periods of time.
• Requires the ability to pass a criminal background and work history check.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Law Enforcement Training and Standards Board is the state agency mandated to promote and maintain a high level of professional standards for law enforcement and correctional officers. Its purpose is to promote and protect citizen health, safety, and welfare by encouraging municipalities, counties, and other governmental agencies in their efforts to upgrade and maintain a high level of training and standards for law enforcement personnel. The Board is responsible for developing and providing quality training and education, setting professional standards, and aiding in the establishment of adequate training facilities. By constantly adapting to changes in technology, the ever - changing face of crime in the United States, and society's demands on those entrusted with the responsibility of enforcing its laws, the Board plays a crucial role in the professionalization of policing in Illinois. The Board is an equal opportunity employer and is dedicated to building and maintaining a diverse, equitable, and inclusive workforce. The Law Enforcement Training & Standards Board is a drug - free workplace.

Work Hours: Monday - Friday 8:30am - 5:00pm
Headquarter Location: 500 S 9th St, Springfield, Illinois, 62701
Work County: Sangamon
Agency Contact: Kenley Cowgill
Email: [e-mail]
Posting Group: Fiscal, Finance & Procurement; Employee Services; Payroll Only Posting Group

This position does contain 'Specialized Skills' (as that term is used in CBAs).