Agency Accountant - Fast-Paced, Remote-Friendly

Circa Healthcare, LLC; Chesterbrook (PA); Hybrid; USD 70,000 - 100,000; Full time

Job summary

Circa Healthcare, LLC seeks an Accountant to support day-to-day accounting operations and partner with the Director, Finance & Operations to ensure accurate financial reporting and timely close processes.

The candidate is hands-on, detail-oriented, and able to thrive in a fast-paced, project-based agency environment while collaborating across teams and maintaining adherence to Circa’s values.

Qualifications

• BA or BS degree in accounting or related field (or equivalent experience).
• 5+ years of relevant accounting, bookkeeping, or financial operations experience.
• Strong working knowledge of QuickBooks.
• Excellent analytical, organizational, and attention to detail skills.
• Strong communication, follow up, and interpersonal skills.
• Self-starter comfortable working independently and collaboratively.
• Ability to enforce processes while remaining open to creative solutions.

Responsibilities

• Independently supports day-to-day accounting operations in alignment with Circa’s mission and core values.
• Supports the monthly close process in QuickBooks, including journal entries, account reconciliations, and bank reconciliations.
• Manages Accounts Payable by analyzing, coding, securing approvals for, and entering vendor and freelancer invoices in the accounting system and project management system.
• Processes and reviews corporate credit card activity, collecting documentation, allocating expenses accurately to projects and GL classifications, and clarifying as needed.
• Supports and backs up the Finance Director with client invoicing in QuickBooks.
• Assists in tracking and managing Circa renewals, including subscriptions, website hosting, and domain registrations.
• Maintains organized and accurate physical accounting files within the office.
• Gains working knowledge of Circa’s project management platform (Workfront).
• Monitors weekly Workfront time sheet submissions for staff and freelancers, sends reminders, follows up on outstanding submissions, and generates late time sheet reports.
• Assists with portions of month-end and year-end close as assigned.
• Maintains compliance and supports accuracy and efficiency in financial reporting.
• Participates in special projects or analysis as identified by Finance leadership.
• Keeps current on accounting best practices, tools, and industry trends.
• All other duties as assigned.

Skills

Analytical thinking

Organizational skills

Attention to detail

Communication skills

Interpersonal skills

Self-starter

Independent and collaborative

Education

Bachelor's degree in accounting

Tools

QuickBooks

Workfront

Job description

Circa Healthcare, LLC seeks an Accountant to support day-to-day accounting operations and partner with the Director, Finance & Operations to ensure accurate financial reporting and timely close processes.

The candidate is hands-on, detail-oriented, and able to thrive in a fast-paced, project-based agency environment while collaborating across teams and maintaining adherence to Circa’s values.