Accountant/Bookkeeper

Circa Healthcare; Chesterbrook (PA); Hybrid; USD 65,000 - 85,000; Full time

Job summary

Circa Healthcare is seeking an experienced Accountant to support day-to-day financial operations, ensure accurate reporting, and assist with the monthly close. This hands-on role works closely with the Director, Finance & Operations in a fast-paced, project-based agency environment.

The ideal candidate has a BA/BS in accounting, 5+ years of experience, and strong QuickBooks skills, along with attention to detail, communication, and the ability to work independently within a team.

Qualifications

• BA or BS degree in accounting (or equivalent experience).
• 5+ years of accounting, bookkeeping or financial operations experience.
• Strong working knowledge of QuickBooks.
• Excellent analytical, organizational and attention to detail skills.
• Strong communication, follow up and interpersonal skills.
• Self-starter comfortable working independently and collaboratively.
• Ability to enforce processes while remaining open to creative solutions.

Responsibilities

• Independently supports day-to-day accounting operations.
• Supports monthly close process in QuickBooks including journal entries and reconciliations.
• Manages accounts payable and vendor/freelancer invoices.
• Processes and reviews corporate credit card activity and allocates expenses.
• Supports client invoicing in QuickBooks.
• Assists in tracking renewals for subscriptions, hosting and domains.
• Maintains organized accounting files and learns Circa’s Workfront.
• Monitors Workfront timesheets, reminds submitters and generates reports.
• Assists with portions of month-end and year-end close.
• Maintains accuracy and compliance in financial reporting.
• Participates in special projects identified by Finance leadership.

Skills

Analytical skills

Organizational skills

Attention to detail

Communication skills

Self-starter

Independent worker

Education

BA/BS in accounting

Tools

QuickBooks

Job description

what you do

The Accountant’s primary responsibility is to efficiently and effectively support and execute day-to-day accounting operations in a way that meets or exceeds agency and client expectations. This role serves as a key contributor within the Finance/Accounting (Mission Control) team and partners closely with the Director, Finance & Operations to ensure accurate financial reporting, timely close processes, and well-maintained accounting operations.

Job Description

overview—what you do The Accountant’s primary responsibility is to efficiently and effectively support and execute day-to-day accounting operations in a way that meets or exceeds agency and client expectations. This role serves as a key contributor within the Finance/Accounting (Mission Control) team and partners closely with the Director, Finance & Operations to ensure accurate financial reporting, timely close processes, and well-maintained accounting operations.

This position requires a hands‑on, detail‑oriented professional who is independent, efficient, and comfortable operating in a fast‑paced, project‑based agency environment.

responsibilities

the stuff we trust you with

• Independently supports day-to-day accounting operations in alignment with Circa’s mission and core values
• Supports the monthly close process in QuickBooks, including journal entries, account reconciliations, and bank reconciliations
• Manages Accounts Payable by analyzing, coding, securing approvals for, and entering vendor and freelancer invoices in the accounting system and project management system
• Processes and reviews corporate credit card activity, collecting documentation, allocating expenses accurately to projects and GL classifications, and clarifying as needed
• Supports and backs up the Finance Director with client invoicing in QuickBooks
• Assists in tracking and managing Circa renewals, including subscriptions, website hosting, and domain registrations
• Maintains organized and accurate physical accounting files within the office
• Gains working knowledge of Circa’s project management platform (Workfront)
• Monitors weekly Workfront time sheet submissions for staff and freelancers, sends reminders, follows up on outstanding submissions, and generates late time sheet reports
• Assists with portions of month-end and year-end close as assigned
• Maintains compliance and supports accuracy and efficiency in financial reporting
• Participates in special projects or analysis as identified by Finance leadership
• Keeps current on accounting best practices, tools, and industry trends
• All other duties as assigned

values

the just as important stuff

purpose

We do what we love, and we love what we do. All of us are here to create work we’re proud of.

Every day.

bravery

We wrestle every problem, tackle every obstacle, and meet every challenge head on. We’re not afraid to do things differently. We have the insight to back it up.

curiosity

We’re always looking, always wondering. Breaking away from what’s normal is how we stand out. Because who wants to be normal?

belief

We believe in ourselves, our clients, and each other. We can achieve anything when we all work together with a common vision. Making the impossible, possible.

Qualifications—what You Bring To The Table

required

the stuff we can’t do without

• BA or BS degree in accounting or related field (or equivalent experience)
• 5+ years of relevant accounting, bookkeeping, or financial operations experience
• Strong working knowledge of QuickBooks
• Excellent analytical, organizational, and attention to detail skills
• Strong communication, follow up, and interpersonal skills
• Self-starter comfortable working independently and collaboratively
• Ability to enforce processes while remaining open to creative solutions

desired

some more stuff we really like

• Advertising agency, professional services, or project-based accounting experience
• Animal health, pharmaceutical, or healthcare industry experience
• Experience with project management or time tracking systems (Workfront a plus)
• Solution oriented thinker with a desire to grow within the discipline
• Preferred to be local* NJ NY PA MD DE – virtual/hybrid, remote friendly

travel

Circa has a flex remote policy in which we ask employees to be flexible with us and make the most of the opportunities we create to be together. Employees are encouraged to come into the office for key meetings, at their manager’s request, and for engagement events (outlined in Handbook). We are headquartered in PA, and the majority of our workforce lives in the Eastern Standard time zone. We require that employees, wherever they may live, be available during East Coast business hours as their standard business day.

physical requirements

This job operates in a professional office environment with a flex remote option. The role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets. The job is sedentary work and involves sitting most of the time. Walking and standing are required only occasionally. You may exert up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body.