Afterschool Program Site Manager

Big Ideas Educational Services; Miami Gardens (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Big Ideas Educational Services in Florida seeks a Site Manager to lead a team of activity leaders, teachers, coaches, and program staff. You will supervise daily operations, coordinate schedules, and foster a positive culture focused on student success.

You will partner with families and school partners, manage attendance and records, and ensure safety and compliance while delivering engaging, high‑quality programs for students across enrichment, STEM, arts, and recreation.

Qualifications

• Experience working in education, after-school programming, youth development, childcare, recreation, or related field.
• Experience supervising or leading a team.
• Confident communicating with parents, school administrators, staff, and students.
• Highly organized and comfortable managing schedules, attendance, documentation, and deadlines.
• Comfortable using technology and learning new data and reporting systems.
• Understand that successful youth programs require both great relationships and strong accountability.
• Believe that every detail—from student engagement to dismissal procedures—matters.

Responsibilities

• Lead, motivate, and support Activity Leaders, teachers, coaches, and other program staff.
• Onboard and train team members while reinforcing expectations and best practices.
• Coordinate staff schedules and daily assignments to ensure appropriate program coverage.
• Conduct daily team check-ins and provide coaching and feedback.
• Build a positive team culture rooted in accountability, collaboration, and student success.
• Coordinate daily academic, enrichment, STEM, arts, recreation, and other program activities.
• Support development and implementation of engaging lessons and activities.
• Ensure programming complements the school-day experience and meets the needs of participating students.
• Monitor program quality and help staff continuously improve the student experience.
• Take ownership of the day-to-day operation of your assigned program site.
• Manage student arrival, attendance, transitions, dismissal, and authorized pickup procedures.
• Maintain accurate program records, logs, schedules, and required documentation.
• Monitor supplies, technology, curriculum materials, and site inventory.
• Ensure established policies, procedures, safety expectations, and program requirements are followed consistently.
• Establish a structured, positive, and welcoming program environment.
• Coach staff on effective behavior-management strategies.
• Coordinate appropriate interventions when students need additional behavioral support.
• Communicate with families and leadership regarding significant concerns when necessary.

Skills

Team leadership

Education experience

Communication with parents

Job description

What You'll Do

Lead & Develop Your Team

• Lead, motivate, and support Activity Leaders, teachers, coaches, and other program staff.
• Help onboard and train team members while reinforcing expectations and best practices.
• Coordinate staff schedules and daily assignments to ensure appropriate program coverage.
• Conduct daily team check-ins and provide coaching and feedback.
• Build a positive team culture rooted in accountability, collaboration, and student success.

Create an Engaging Student Experience

• Coordinate daily academic, enrichment, STEM, arts, recreation, and other program activities.
• Support the development and implementation of engaging lessons and activities.
• Ensure programming complements the school-day experience and meets the needs of participating students.
• Monitor program quality and help staff continuously improve the student experience.

Manage Daily Site Operations

• Take ownership of the day-to-day operation of your assigned program site.
• Manage student arrival, attendance, transitions, dismissal, and authorized pickup procedures.
• Maintain accurate program records, logs, schedules, and required documentation.
• Monitor supplies, technology, curriculum materials, and site inventory.
• Ensure established policies, procedures, safety expectations, and program requirements are followed consistently.

Build Strong Family & School Relationships

• Serve as a professional point of contact for parents and guardians.
• Develop positive working relationships with school administrators, teachers, and community partners.
• Communicate clearly and professionally when addressing questions or concerns.
• Help create a welcoming environment where students and families feel connected to the program.

Manage Attendance, Data & Compliance

• Maintain accurate student attendance and program records.
• Enter and review required information in internal and external reporting systems.
• Monitor documentation for accuracy and completeness.
• Review program data and communicate trends, concerns, and opportunities for improvement to leadership.
• Meet required reporting deadlines and maintain organized site documentation.

Support Positive Student Behavior

• Establish a structured, positive, and welcoming program environment.
• Coach staff on effective behavior-management strategies.
• Coordinate appropriate interventions when students need additional behavioral support.
• Communicate with families and leadership regarding significant concerns when necessary.

Who We're Looking For

Our ideal Site Manager is someone who can lead people while also managing the details.

You may be a great fit if you:

• Have experience working in education, after-school programming, youth development, childcare, recreation, or a related field.
• Have experience supervising or leading a team.
• Are confident communicating with parents, school administrators, staff, and students.
• Are highly organized and comfortable managing schedules, attendance, documentation, and deadlines.
• Can remain calm, professional, and solutions-focused in a fast-paced environment.
• Are comfortable using technology and learning new data and reporting systems.
• Understand that successful youth programs require both great relationships and strong accountability.
• Believe that every detail—from student engagement to dismissal procedures—matters.

The Leader We're Looking For

You notice what needs attention.
You communicate before small issues become big ones.
You support your staff while holding them accountable.
You build relationships with families and school partners.
Most importantly, you understand that the decisions you make each day directly impact the experience of the students we serve.

About Big Ideas Educational Services

At Big Ideas Educational Services, our mission is to develop programs that transform the academic visions of the students and families we serve.

Our work is guided by five core values:

Integrity Commitment Growth Mindset Relationships Excellence

If you're ready to lead a team, build an exceptional program culture, and make a meaningful impact on students and families, we'd love to hear from you.

Apply today and bring your leadership, creativity, and BIG ideas to our team!