After-Hours Venue Coordinator — Austin Events

Capital Factory; Austin (TX); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

4 weeks paid time off

100% paid health, vision, and dental insurance

401k program with company matching

Coworking membership

$1,000 personal innovation budget annually

Job summary

A leading event management and coordination company in Austin seeks a Venue Coordinator to support and manage various events, ensuring a smooth experience for all participants. Responsibilities include vendor management, event setup and communications with Meetup organizers. The ideal candidate has significant experience in event planning and excels in organizational skills, problem-solving, and client interaction. This role offers a full-time position on-site, with additional responsibilities during after-hours events.

Qualifications

• Must manage multiple events simultaneously, ensuring logistics are tracked effectively.
• Comfortable communicating clearly under pressure.
• Task-oriented and organized with a proven ability to manage competing priorities.

Responsibilities

• Coordinate and oversee events to ensure seamless execution.
• Act as the main point of contact for client communications regarding events.
• Facilitate logistics and manage vendor coordination.
• Assist with large-scale events such as SXSW.
• Ensure all post-event tasks are completed timely.

Skills

Event planning

Client communication

Vendor management

Problem solving

Tech-savviness

Organizational skills

Attention to detail

Time management

Team collaboration

Education

Experience in event management or similar field

Tools

Google suite (Gmail, Drive, Docs, Sheets)

A/V equipment

Job description

A leading event management and coordination company in Austin seeks a Venue Coordinator to support and manage various events, ensuring a smooth experience for all participants. Responsibilities include vendor management, event setup and communications with Meetup organizers. The ideal candidate has significant experience in event planning and excels in organizational skills, problem-solving, and client interaction. This role offers a full-time position on-site, with additional responsibilities during after-hours events.