Affiliate Services Coordinator in Training — Assistant Supervisor

Florida League Of Cities Inc; Tallahassee (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

Florida League Of Cities Inc in Tallahassee is seeking an Affiliate Services Coordinator Assistant Supervisor. This development position supports the Affiliate Services Coordinator Supervisor and Executive Director in administration and operations.

You will train under supervision, gradually take on supervisory and operational duties, and learn the Association’s policies, programs, and governance. The role involves coordinating with board members, committees, and staff, preparing agendas,

Qualifications

• Graduation from an accredited college with a degree in Business, Management, Political Science, or related field and two years’ administrative experience; or a high school diploma with five years’ administrative experience.

Responsibilities

• Train under and assist the Affiliate Services Coordinator Supervisor, progressively assuming supervisory responsibilities and providing coverage as directed.
• Develop working knowledge of all supervisory responsibilities and provide operational coverage in the Supervisor’s absence as assigned.
• Assist the Supervisor in serving as liaison to the Board of Directors, including regular communication, committee work, and coordination with the Association’s affiliates.
• Serve as a primary contact for the membership, sharing duties with another Affiliate Services Coordinator.
• Assist in preparing board agenda material and supporting documentation for review by the Supervisor and Executive Director.
• Assist with Board elections and Board orientation for new members under the direction of the Supervisor and Executive Director.
• Write scripts for officers for events requiring public speaking.
• Coordinate staff and officer travel arrangements and assist with travel-related inquiries.
• Assist with and learn the billing processes for major events and membership renewals, assuming oversight responsibilities as assigned.
• Support the Supervisor, Executive Director, and other staff in preparing the Association’s annual budget and financial statements and coordinating with accounting staff on audit and quarterly financial reports.
• Attend all board meetings, conferences, and regional trainings; extensive staffing responsibility at meetings and conferences.
• Maintain Association records, working closely with other staff.
• Assist the Supervisor, Executive Director, and incoming President in developing each program year’s work plan and coordinate tasks, follow-up, and status reports.
• Schedule and attend committee meetings via virtual means or conference call
• Support implementation of the work plan and serve as a point of contact for assigned committees, progressively assuming responsibility for additional committees and related work plan activities.

Skills

Office procedures

Municipal government knowledge

Communication skills

Time management

Staff liaison

Education

Business/Management/Political Science degree

Tools

Word processing

Excel

Database management

Job description

Florida League Of Cities Inc in Tallahassee is seeking an Affiliate Services Coordinator Assistant Supervisor. This development position supports the Affiliate Services Coordinator Supervisor and Executive Director in administration and operations.

You will train under supervision, gradually take on supervisory and operational duties, and learn the Association’s policies, programs, and governance. The role involves coordinating with board members, committees, and staff, preparing agendas,