Aerospace Contract Administrator – Growth & Impact

TRIUMPH; West Hartford (CT); On-site; USD 66,000 - 99,000; Full time

Job summary

Triumph Systems, Electronics and Controls, based in West Hartford, CT, seeks an experienced contracts administrator to manage OE, spares and overhaul contracts for commercial and military customers. The role covers order entry, risk assessment, and coordination with Sales, Legal and Finance to ensure contractual obligations are met.

Applicants should have a bachelor’s degree and 3–5 years in a high-volume contract environment, strong customer service, and proficiency in Microsoft Office; JD

Qualifications

• Bachelor’s degree, plus 3-5 years of experience preferred.
• Extremely strong customer service skills, strong business acumen and positive attitude are required.
• High volume contract award environment. Fast-paced, multi-tasker with superior organization skills required.
• Advanced proficiency in Microsoft Office applications required – Excel Mastery is desired.
• Strong written and verbal communication skills.
• Knowledge of JD Edwards ERP system strongly preferred.

Responsibilities

• Provide administration of OE, spares and overhaul and repair contracts for a diverse range of commercial and military customers both domestic and international.
• Complete order review, entry, acknowledgement, and process amendments.
• Initiates the Contract Review process by documenting the customer’s order and contract flow-down requirements and routes those requirements to the appropriate internal departments.
• Perform preliminary review and analysis of contract terms and conditions as well as conduct preliminary research of specific contract issues.
• Perform preliminary review of various contractually binding documents: MOU, MOI, NDA, and PIA in coordination with Management.
• Ensure that the obligations of the contract are fulfilled throughout the duration of the contract. Conducts routine review of and response to customer contract demands in coordination with the Sales, Contracts and Customer Service groups.
• Interpret contract language and consult with management and corporate legal as needed for matters requiring legal interpretation.
• Ensure ERP sales order entry is complete, timely, and accurate.
• Maintain custody and order of all contractual documents.
• Maintains phone and written communication with customers relative to contract issues.
• Utilize customer portals to obtain purchase orders and schedules, enter commits and manage scorecards.
• Meet customer expectations and maintain strong customer relationships while focused on risk and cost control, to contribute to organizational profitability and success.
• Support Finance, Program Management, Engineering, and Compliance regarding contract matters, regulatory issues, government contracting, and commercial contracting.
• Assist in developing and implementing standard process and procedure of the contract administration function.
• Support monthly SIOP meetings to ensure accurate part provisioning.
• Other duties as assigned.

Skills

Customer service

Communication

Fast-paced work

Business acumen

Education

Bachelor’s degree

Tools

JD Edwards ERP

Microsoft Excel

Job description

Triumph Systems, Electronics and Controls, based in West Hartford, CT, seeks an experienced contracts administrator to manage OE, spares and overhaul contracts for commercial and military customers. The role covers order entry, risk assessment, and coordination with Sales, Legal and Finance to ensure contractual obligations are met.

Applicants should have a bachelor’s degree and 3–5 years in a high-volume contract environment, strong customer service, and proficiency in Microsoft Office; JD