Aerospace Admin Specialist – Multisite Support

AEVEX; Tampa (FL); On-site; USD 42,000 - 64,000; Full time

Job summary

AEVEX Aerospace is seeking an Administrative Assistant to support multiple departments with a range of clerical tasks. Responsibilities include calendar management, meeting coordination, travel planning, data entry, filing, and document preparation.

The role may involve multi-site support as needed. Essential duties encompass travel arrangements, expense processing, onboarding support, and accurate record-keeping.

Qualifications

• High school diploma or equivalent required.
• Minimum 3 years administrative experience.
• Experience in aerospace technology and/or government contractor firms a plus.

Responsibilities

• Perform day-to-day administrative tasks and assist with special projects.
• Arrange travel for employees, including flights and accommodations.
• Enter and manage data in spreadsheets and databases.
• Schedule appointments and coordinate meetings and vendor visits.
• Order and manage office supplies and equipment.
• Track expense reports, invoices and reimbursements.
• Support onboarding and workspace setup for new employees.
• Handle incoming mail and maintain organized filing systems.
• Prepare forms, reports, correspondence and other documents as needed.

Skills

Organizational skills

Attention to detail

Teamwork

Multitasking

Discretion

Communication skills

Time management

Education

High school diploma or equivalent

Tools

Microsoft Office

Data entry systems

Job description

AEVEX Aerospace is seeking an Administrative Assistant to support multiple departments with a range of clerical tasks. Responsibilities include calendar management, meeting coordination, travel planning, data entry, filing, and document preparation.

The role may involve multi-site support as needed. Essential duties encompass travel arrangements, expense processing, onboarding support, and accurate record-keeping.